Accounts Payable & Payroll Administrator

Nanak Foods is hiring an ambitious and dynamic Accounts Payable & Payroll Administrator reporting to the financial controller.

About Our Client

From modest beginnings, Nanak Foods is now North America’s largest processor of traditional dairy-based South Asian foods. Established in 1997, and wholly owned by Canadian shareholders of South Asian descent, Nanak Foods specializes in the manufacturing of paneer cheese, ghee (clarified butter), yogurt and various dairy-based appetizers and desserts. Nanak Foods manufacturing facilities are CFIA, FDA and EU approved and have Safe Quality Food (SQF) level 3 certification ensuring continual monitoring for quality, safety and legality.

Key Responsibilities:

• Process and verify vendor invoices in a multi currency set up.
• Coding of vendor invoices
• Apply invoices to Purchase order receiving’s in the ERP and identify discrepancies
• Vendor Follow ups and communication
• Vendor statement reconciliations
• Liaising with internal departments for missing or incomplete supporting
• Lising with internal departments for Payment approvals
• Preparing Weekly Cheque runs
• Applying payments to invoices and updating vendor accounts.
• Review GST account and adjust as necessary
• Create PO’s in the ERP software for non-PO expenses
• Preparing Weekly Credit card payments
• Maintain up-to-date, complete and systematic filing
• Credit Card reconciliations
• Preparing and recording Petty Cash expenses Journal Entries
• Assist in the preparation of AP GL reconciliations
• Month end Intercompany reconciliations
• Assist in the preparation of month end working papers
• Participate in Weekly team meeting aimed at problem solving and process improvement
• Any other duties as assigned

Payroll:

• Process bi-weekly or monthly payroll for employees
• Ensure accurate calculation of wages, overtime, bonuses, and deductions
• Maintain employee payroll records and update changes (benefits, tax forms, etc.)
• Ensure compliance with federal and provincial payroll regulations
• Prepare and submit payroll remittances (taxes, CPP, EI, etc.)
• Respond to employee payroll inquiries

Requirements

• 3 – 5 years of AP accounting experience
• Current or prior exposure to ERP system is an asset
• Experience using ADP payroll and HR systems is considered an asset
• Proficiency in MS Office (Outlook, Word, Excel)
• Post secondary degree or diploma in accounting
• Experience in Canadian and US payroll processing highly desirable but not essential
• Excellent interpersonal skills
• Strong communications skills (written and verbal)
• Ability to work proactively both independently and in a team environment
• A solid work ethic with ability to prioritize, meet deadlines in a fast-paced environment
• Able to handle confidential information in a discreet, professional manner

destinationone Consulting is a North America–based strategic recruitment, executive search, and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role.

Rest assured, your profile will remain in our network, and we’ll reach out when a suitable opportunity arises.

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Thank you for considering destinationone Consulting—we’re excited to support you in your career journey.