Accounts Payable & Contract Administrator

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TITLE
Accounts Payable & Contract Administrator, Real Estate Development & Construction

SALARY RANGE
$60,000 – $75,000

CASH BONUS
Discretionary

THE PERKS

• Standard health benefits

• Lifestyle Spending Account (up to $100/month)

• Professional development support (up to $2,500/year)

• 3 weeks of vacation

LOCATION
Toronto, ON

THE OFFICE
In-Office (4 days a week, 1 day remote)

TEAM SIZE
Under 5 people

THE ROLE
An individual contributor responsible for end-to-end accounts payable and contract administration across an active portfolio of development and construction projects.

• Accounts Payable & Contract Administration (60%)

• Project & Team Support (25%)

• Compliance & Process Support (15%)

THE TASKS
​​​​Accounts Payable & Contract Administration

• Process construction and development accounts payable, including vendor and subcontractor invoices

• Set up and maintain consultant contracts and purchase orders for development projects in the accounting system

• Ensure invoices are complete, properly supported, and coded to the correct project, cost code, and GL account

• Track invoice status, resolve discrepancies, and follow up with vendors and internal teams as required

• Prepare payment runs and ensure payments are issued accurately and on schedule via EFT and cheque

Project & Team Support

• Attend regular construction and development project meetings to maintain working knowledge of project status, contracts in place, and outstanding change orders

• Support the Project Accountant by maintaining accurate job cost records and supporting documentation

• Coordinate with project teams to obtain approvals and required backup for invoices and contracts

Compliance & Process Support

• Assist with bank, credit card, and AP subledger reconciliations as well as government remittances

• Maintain organized, audit-ready files for contracts, invoices, and payment records, ensuring activities comply with internal controls

THE COMPANY
An established real estate development firm with an active portfolio spanning development, construction, and property management. With multiple projects in development and a growing construction pipeline, the firm is in a meaningful phase of expansion and is actively building out its in-house accounting capabilities.

THE OPPORTUNITY
A rare AP role with real project exposure — fully embedded with project teams, attending construction and development meetings, and gaining a complete view of how projects come together. Ideal for a steady, detail-oriented AP professional or someone earlier in their accounting career looking to build a foundation toward project accounting in real estate.

THE EXPECTATIONS TIMELINE
​​​​​By Month 1

• Onboard onto the project accounting system (Yardi) and the firm's automated AP workflow

• Build relationships with the accounting team, project managers, and active vendors

• Document and understand the current AP and contract administration processes

• Begin processing day-to-day vendor invoices for development projects

By Month 3

• Independently process AP for development and active construction projects

• Set up and maintain consultant contracts and purchase orders in the system

• Attend project meetings regularly and develop working knowledge of project status across the portfolio

• Support month-end AP close, including reconciliations and accruals

By Month 6

• Own end-to-end AP for the firm's full active project portfolio

• Become a reliable point of contact for vendors and project teams on payment and contract matters

• Identify opportunities to refine and improve AP processes alongside the team

• Support the Project Accountant on cost allocation and job cost integrity

By Month 12

• Fully integrated into the project teams as a trusted AP and contracts resource

• Demonstrate advanced understanding of construction contracts, change orders, and the draw process

• Contribute to the build-out of AP processes for upcoming construction projects

• Position for growth into project accounting as the portfolio expands

THE SKILL SET

• 2–4 years of accounts payable experience in construction or real estate development

• Highly organized and detail-oriented, with proven ability to manage multiple active projects in a deadline-driven environment

• Excellent verbal and written communication skills

ONLY QUALIFIED CANDIDATES WILL BE CONTACTED. WANT TO SEE MORE JOBS OR GET MORE DETAILS?

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