Accounts Payable and Administrative Clerk (Contract)

• Receives and posts all accounts payable work from program sites, ensuring controls are in place through the reconciliation of purchase requisitions to invoices, appropriate authorizations, correct recording of HST, and follow up on discrepancies and errors
• Processes Association-wide accounts payables (including credit card statements, office supplies,  taxi, courier) ensuring accurate program account coding and calculation of HST
• Prepares and processes the accounts payable information for transactions not processed at the program sites, including matching purchase requisitions to supplier invoices, ensuring appropriate authorizations and account coding, checking pertinent calculations, inputting data directly into the accounts payable system and posting payables for payment
• Generates payments for accounts payable for the Association including manual cheques, electronic payments and employee expense reimbursements through the payroll system.   Ensures that electronic payments are processed and transmitted accurately and with proper controls in place, including solving any errors that arise
• Arranges for manual cheques to be signed and distributed, ensuring correct signing levels in accordance with Association policies
• Reconciles the accounts payable ledger at month end, prepares adjustments to the accounts payable system to ensure that the information is accurate and up-to-date at all times
• Ensures petty cash and cash advances are kept up-to-date and are reconciled to the general ledger
• Assists with document preparation and file access for the Association auditors

• Knowledge in the Accounts Payable and accounting field normally acquired through completion of a community college diploma, i.e. Business Administration or equivalent, and three to five years directly related work experience (Cases for Equivalency will be considered);
• Experience working within a unionized environment is an asset
• Strong and proficient computer skills are required, including knowledge of accounting software and payroll systems (GP Dynamics, Windows and spreadsheet analysis using MS Excel.  Ability to adapt to emerging technologies is a must.
• Strong numeric and mathematical skills
• Ability to deal with confidential and sensitive information with discretion and tact
• Ability to work both independently and as part of a team.
• Demonstrated organization skills to cope effectively with multiple competing demands, priorities and meet deadlines
• Excellent attention to detail
• Strong analytical, interpretive and problem-solving skills. Applies accounting knowledge to determine how accounting problems and errors should be corrected
• Excellent communication (verbal and written) and interpersonal skills are required. 
• Ability to respond to situations diplomatically, using effective judgement
• Ability to focus and concentrate on critical tasks to meet established deadlines
• Knowledge of the social service sector and awareness of women’s issues
• Knowledge of culturally diverse communities and ability to work well with people from diverse backgrounds
• Previous related work experience in a not-for-profit environment an asset

• There is a restriction on vacation prior to and during the annual audit (approximately 10 weeks/year)

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate before hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender-diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto may use AI-supported tools to assist with parts of the recruitment process; all hiring decisions are made by people and guided by our commitment to equity and fairness.

YWCA Toronto is a Scent-Sensitive Workplace.