Accounts Payable & Accounts Receivable Specialist

Reports to and supports the Controller with day-to-day financial transactions related to vendor payments and customer invoicing. This role plays a critical part in maintaining accurate financial records, supporting cash flow, and ensuring timely processing of payables and receivables.

Accounts Payable (AP):

• Maintain vendor and invoice database records
• Process vendor invoices accurately and in a timely manner
• Match payment records to corresponding invoices/check requests
• Prepare and execute payment runs (checks, ACH, wire transfers)
• Issue W-9 Forms to new vendors
• Issue 1099s to vendors annually
• Process Monthly AMEX Allocations
• Process Employee reimbursements as needed
• Process Petty Cash replenishment as needed
• Resolve vendor inquiries and discrepancies
• Maintain organized and accurate AP records to meet audit requirements
• Ensure compliance with company policies and internal controls

Accounts Receivable (AR):

• Generate and distribute member invoices related to programs
• Apply member payments and reconcile accounts
• Monitor member accounts to follow up on past-due balances as needed
• Communicate with members regarding billing questions and payment status
• Assist with new member account setup as needed

General Accounting Support:

• Support audits by providing requested documentation
• Collaborate with internal departments to resolve AP and AR matters

• Associate’s degree in accounting, finance, or related field (or equivalent experience)
• Five (5)+ years of experience in accounts payable and/or accounts receivable
• Strong attention to detail and organizational skills
• Proficiency in accounting software and Microsoft Excel
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem-solving skills
• Experience with Daxko Accounting software or similar accounting systems (e.g., NetSuite, QuickBooks, SAP, Oracle)
• Knowledge of basic accounting principles
• Experience in a fast-paced, high-volume environment

Work Environment

• On-site
• Full time