Accounts Payable & Accounts Receivable Clerk

• Gratitude
• Respect
• Excellence
• Accountability & Honesty
• Teamwork

• Process vendor invoices, check requests, and AP check runs
• Match checks with supporting documentation and maintain organized records
• Enter and code invoices accurately in QuickBooks
• Reconcile vendor statements and resolve discrepancies
• Communicate professionally with vendors regarding payments and account matters
• Maintain spreadsheets tracking due invoices and outstanding payables

• Post customer payments including checks, wires, and credit card payments
• Prepare and distribute customer statements
• Follow up on outstanding balances and assist with collections efforts
• Investigate and resolve billing discrepancies
• Maintain customer aging reports and communicate concerns to leadership
• Process recurring customer payments and maintain accurate records

• Receive, prepare, and deposit checks
• Maintain deposit logs and supporting documentation
• Create and maintain customer and vendor records
• Process customer credit applications and references
• Support the accounting team with additional projects as needed

• High school diploma or equivalent required
• 3+ years of Accounts Payable and Accounts Receivable experience
• Working knowledge of accounting principles and financial processes
• Experience using QuickBooks and Microsoft Excel
• Strong organizational and time-management skills
• Excellent communication and customer service abilities
• Ability to maintain confidentiality and professionalism with sensitive information
• Strong analytical and problem-solving skills
• Ability to multitask in a fast-paced environment

• Stable full-time schedule
• Supportive leadership team
• Team-oriented work environment
• Opportunity to grow within the company
• Meaningful work that directly supports company operations
• Schedule & Work Environment
• Monday – Friday, 9:00 AM – 5:00 PM
• Office-based position with frequent computer and phone use
• Occasional responsibilities outside normal business hours as needed

• Vendor invoices are processed accurately and on time
• Customer payments and records remain organized and up to date
• Aging balances are actively managed and communicated
• Financial discrepancies are resolved quickly and professionally
• Strong communication and relationships are maintained with vendors and customers
• Financial records remain audit-ready and accurate

Disclaimer Statement:

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned to meet the ongoing needs of the organization. This job description does not constitute a contract of employment and is subject to change at the company’s discretion.