Accounts Payable Analyst

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a Accounts Payable Analyst located in Northfield , MN.

We are seeking a detail-oriented candidate to support our accounts payable and help to maintain accuracy, efficiency, and strong vendor relationships. The candidate is responsible for managing vendor invoices, processing payments, and ensuring accurate financial records.

This role would be supporting Accounts Payable Admin and a small portion of Facility Admin activities. This role works as a liaison between the Site Purchasing, Site Finance, Site Operation, GBS and Suppliers along with a little front desk/receptionist responsibility.

Shift Hours : 7:30 am -- 4:00 pm CST (Mon- Fri)

What a typical day looks like:

• Single Point of Contact for routing all Accounts Payable blocks or holds to respective buyers for resolution, ensure zero block daily.
• Manual Receipt/Get Approval/Scan/Send the inventory & service invoices from suppliers to GBS Accounts Payable team for processing & payment
• Ensure supplier invoice discrepancies are properly addressed & resolved before they are processed into the accounts payable sub-ledger.
• Prepare supplier account statements & reconcile monthly with supplier and identify any discrepancy attributing to pricing, qty, quality & etc.
• Receipt of Account Statement via mail & email from all inventory and service suppliers and reconcile with company’s  records and confirm to supplier.
• Collaborate with planning, engineering, production, finance or GBS AP for any discrepancy found in the invoice to resolve it and process it for booking and payment.
• Provide appropriate predefined general ledger accounts for the service invoices for accurate accounting, processing and payment.
• Monitor AP Inbox daily and respond to vendor inquiries in a timely manner.
• Issue credit and debit memos as needed & keep the accounts payable approval matrix always updated
• Vendor Management Function (VMF) Request submission for set up new vendor accounts or change in vendor information with all necessary documents (W-9s, Oracle form & etc.)
• Exceptional Payment Approval (XPA) Request submission with necessary approval and documentation in case of urgent payment required to any suppliers.
• Communicate with Buyers, GBS, Suppliers,  on-site team in case of any query with respect to any invoice block or hold, any service invoice or any VMF/XPA requests.
• Greet visitors at front desk, mail sorting/distributing, email announcements, help in company event management & other general front desk duties etc.
• Staples-Stationary Maintenance-Order receipt from requestors/get necessary approvals/place orders/invoice submission to GBS AP/Communication to Staples
• Co-ordinate with the charitable institutions for donations after obtaining internal approval on time and track the donations the specified spreadsheet
• Co-ordinate with GBS for maintaining & getting approval for the two-way/service approval matrix for two way/service suppliers quarterly

The experience we’re looking to add to our team:

• Associate’s degree in accounting or related field (or equivalent experience)
• Good computer skills, MS Office Outlook, Excel, Word, Power Point & worked in an ERP environment.
• Excellent written and verbal communication skills and business correspondence skills.
• Collaboration with different on-site and off-site teams and try to solve any challenges.
• A team player ,s elf-starter with a positive attitude and strong work ethic
• Strong attention to detail, organization, and the ability to handle multiple priorities at the same time.

SD20

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Job Category

Is Sponsorship Available?