Job Objective:

To provide accurate financial, clerical, and administrative support including data entry to the Finance Department.  This position is responsible for all aspects of accounts payable, as well as general ledger journal entries, month end reconciliations, and filing/archiving of accounts payable data. This position reports to the Controller who evaluates performance annually.

In addition, knows and understands the Goodwill Mission: “Empower people to achieve their most abundant life”. Embodies our Company Core Values of: Relentless Pursuit of Excellence, Customer-First Mindset, Humble Confidence, Passion for Mission, and Do The Right Thing.

Essential Job Functions:

• Receive and verify invoices and requisitions for goods and services, ensuring all transactions comply with established financial policies and procedures.
• Processes invoices through Procurify Request System.
• Accurately prepare and enter batches of invoices and documents into the accounting software for payment, ensuring correct distribution, avoidance of unnecessary taxes and late fees, proper invoice calculations, and necessary approvals before submitting payment.
• Manage weekly and manual check runs, electronic payments, and online vendor payments. Securely upload positive pay files to banking sites, obtain necessary signatures, and promptly prepare vendor checks for mailing.
• Accurately maintain, file, and store all accounts payable invoices and supporting documents according to the corporate retention policy and governmental regulations. Ensure easy access to information for compliance audits and manage archiving and destruction of documents as required.
• Manage and distribute multi-state tax-exempt certificates to vendors as needed.
• Set up, update, and maintain vendor information, including contacting vendors to establish new accounts as approved.
• Send W-9 requests and enter required information for 1099 reporting. Accurately prepare and file 1099s for year-end reporting by the due dates.
• Prepare and distribute the Year-End Expense Report timely and required sub-schedules for auditors.
• Provide training to designated backups to ensure coverage of the Accounts Payable Analyst role during absences.
• Maintain an up-to-date manual of Standard Operating Procedures for the Accounts Payable Analyst position.
• Other duties as assigned by supervisor.

Required Education and Skills:

• Associate degree in accounting with 2 years accounts payables experience or 5+ years accounts payable experience.
• Demonstrated proficiency in rapid and precise data entry using the 10-key numerical keypad.
• Proficient in Microsoft Office, ERP Microsoft Business Central, search engines, and online banking, reporting and payment sites.
• Thorough understanding of generally accepted accounting principles (GAAP), especially as they apply to nonprofit organizations. 
• Aptitude for clear verbal and written communication, along with excellent teamwork skills.
• Ability to pass a criminal background check and drug screen.
• Must have reliable transportation, a current driver's license, and provide proof of insurance to travel to different job sites.

Qualifications:

• Authorized to work in the United States.

• Flexible availability.
• Able to frequently bend, twist, reach above shoulder level, push and pull, crouch or stoop, kneel, repetitively use feet, and use head and neck in a twisting or static motion and to look up and/or down, and lift and/or move up to 50 lbs.
• Strong visual acuity, clear speech, and effective hearing.
• Capacity to sustain seated positions for extended durations.