Accounts Payable Analyst

Our client is seeking a highly organized and detail-oriented Accounts Payable Analyst to join their finance team. The AP Analyst will be responsible for processing invoices, managing vendor relations, and ensuring the accuracy and integrity of the accounts payable ledger. The ideal candidate will possess strong Excel skills, analytical abilities, and thrive in a high-volume, process-driven environment. The position offers the opportunity for future supervisory responsibilities and cross-functional collaboration. 

Key Responsibilities:

• Invoice Processing:
  • Receive, review, and process invoices in accordance with company policies and procedures.
  • Ensure invoices are properly coded and approved prior to payment.
• Vendor Relations:
  • Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
  • Build and maintain positive relationships with key suppliers to ensure smooth and timely processing of payments.
• Data Entry and Accuracy:
  • Accurately enter financial data into the accounting system.
  • Reconcile accounts payable and ensure the integrity of the accounts payable ledger.
• Reporting and Analysis:
  • Assist in the preparation of accounts payable reports and financial analysis as needed.
  • Identify opportunities for process improvements and cost-saving measures within the department.
• Compliance and Record Keeping:
  • Ensure compliance with financial regulations and internal accounting policies.
  • Maintain organized and up-to-date records for auditing and reporting purposes.
• Supervisory Potential:
  • Demonstrate a strong commitment to learning and excelling in accounts payable functions.
  • Show potential to take on supervisory responsibilities as opportunities arise.
  • Willingness to take on additional tasks and mentorship to prepare for a leadership role.
• Cross-Functional Collaboration:
  • Work closely with Operations, Controllers, and Senior Leadership to resolve escalated vendor issues.
  • Act as a liaison between the finance department, operations, and vendors to resolve payment issues quickly.
• Problem Solving and Process Improvement:
  • Quickly assess, address, and resolve escalated issues and requests.
  • Make recommendations to streamline processes and enhance department efficiency.
  • Assist the AP Manager with process improvements and special projects.
• Team Support:
  • Provide support and mentorship to fellow AP staff and assist in the completion of team tasks.
  • Collaborate with cross-functional teams to ensure smooth operations across departments.

• Bachelor’s degree in Finance, Accounting, or a related field.
• 1-2 years of relevant accounts payable experience or equivalent.
• Strong understanding of basic accounting principles.
• Intermediate to advanced proficiency in Microsoft Excel, including sorting, analyzing, and processing large amounts of data.
• Experience in a high-volume, complex, and process-driven environment.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to handle large volumes of data accurately.
• Ability to problem-solve, prioritize, and manage time effectively.
• A desire to learn, grow, and take on additional responsibilities.
• Experience with accounting software (e.g., SAP, Oracle, or other ERP systems) is a plus.
• Prior experience working with senior leadership or cross-functional teams is advantageous.