Accounts Payable Analyst

Summary:

The Accounts Payable (AP) Analyst is responsible for performing various accounts payable activities as well as assisting with special projects. Initiating payments, processing invoices, reviewing vendor statements, and managing financial documents are essential and daily activities. 

Responsibilities & Functions:

• Prepares, verifies, and processes invoices, especially for freight bills and service centers bills. 
• Initiates, maintains, and audits vendor information within NetSuite program for company records. 
• Provides regular communication with management regarding status of invoice payments and receiving reports. 
• Completes analysis of current workflow to submit ideas for future improvements. 
• Processes check requests, verify proper approvals, and supports documentation.
• Maintains consistent and accurate communication with vendors in accordance with payment terms and schedules. 
• Processes "urgent" check requests. 
• Resolves payment discrepancies and disputes on behalf of the company. 
• Reconciles vendor statements. 
• Prepares bank deposits. 
• Performs other job-related duties as assigned by manager. 
• Performs filing and copying. 
• Reviews, updates and incorporates necessary documentation for 1099 form and procedures. 
• Attends meetings and trainings as needed.
• Other duties as required. 

Skills and Abilities:

• Good problem solving and organizational skills and proven ability to prioritize responsibilities.
• Demonstrated ability to achieve objectives, focus on details and good analytical skills. 
• Must be detail oriented and structured. 
• Interpersonal skills and mediating conflicts with vendors in a professional manner are highly valued. 
• Excellent written and verbal communication skills in English, especially in telephone skills. 
• Proficient MS Office, Excel. 

• Dynamics 365 would be highly beneficial. 
• Demonstrate a good understanding of general business operating procedures and be proficient in data entry. 

Education and Experience

• High school diploma or equivalent.
• Prior accounts payable experience.
• Knowledge in accounts payable.
• Prefer experience in the CPG and/ or Manufacturing sector.
• Experience in driving process improvements
• Knowledge of GAAP and accounting principles.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

Communications:

• Ensure clear and timely communication within team and across other departments to address gaps and resolve issues.
• Requires excellent interpersonal skills and an ability to deal with and resolve difficult escalations. Must have strong decision-making skills. 
• Proven ability to handle multiple priorities, work in a fast-paced environment and make decisions quickly is a must. 
• Keeps management informed of significant issues and actions being taken to address and/or improve the situation. 
• Must be able to convey and present information in a way that influences others and successfully builds collaboration. 
• Respects confidentiality of privileged information.

Personal Growth:

• Exercises tact and discretion in interpersonal contacts. 
• Supports the Company Values. 
• Demonstrates commitment to continued personal and professional growth and development.

Physical Demands: 

• Occasionally required to walk, stoop, bend, kneel, crouch, crawl, or squat.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.
• Regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. 
• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift 10 to 25 pounds.