Accounts Payable

Position

Accounts Payable Specialist

Department

Finance

Manager

Senior Manager of Finance

Job Type

Non-Exempt

Location

On-Site – Burlington, NC

Job Details

Company Background

Alamance Foods is recognized as a leading manufacturer of aerosol whipped cream, flavored drinks, freeze pops, and bottled water, offering beloved brands like Classic Cream, Fun Pops, Coffee Toppers, Whipt, and Groovy Glacier. We produce, pack, and ship private labels based on customer-specific needs. An innovative company with proven experience in creating exciting new products that redefine what is possible in the food and beverage manufacturing industry.

Why Join Alamance Foods? What We Offer

• Medical, Dental & Vision Benefits (eligible the 1st of the month following 60 days)
• Life Insurance
• Dependent Care Spending Account (DCSA)
• Paid Time Off (PTO) and Paid Holidays
• Career Growth and Advancement Opportunities
• Professional Development and Mentorship
• Supportive and Collaborative Team Environment
• Employee-focused culture with long-term stability

Position Opportunity

The Accounts Payable Specialist is responsible for managing and optimizing the company’s accounts payable function. This role goes beyond transactional processing to include vendor ownership, issue resolution, reporting, and process improvement. The ideal candidate is proactive, detail-oriented, and capable of independently identifying and resolving issues while supporting accurate and timely financial operations.

Essential Duties & Responsibilities

Invoice Management & Processing

• Review, code, and process vendor invoices with a high degree of accuracy
• Ensure compliance with company approval workflows and policies
• Perform 3-way matching (invoice, purchase order, receiving documentation)
• Investigate and resolve invoice discrepancies independently
• Monitor invoice flow to ensure timely processing and identify delays

Vendor Account Ownership

• Serve as primary point of contact for assigned vendors
• Manage vendor accounts, including payment terms, balances, and issue resolution
• Respond to vendor inquiries in a timely and professional manner
• Proactively identify and resolve recurring vendor issues or discrepancies
• Maintain accurate and up-to-date vendor records (W-9s, contact information, terms)

Payment Processing & Review

• Prepare and review weekly payment runs (check, ACH, and wire)
• Ensure payments are timely, accurate, and aligned with agreed terms
• Identify and escalate priority or high-risk payments as needed
• Support cash flow awareness by coordinating payment timing with leadership

Reconciliation & Financial Support

• Review AP aging reports and identify trends, risks, or overdue balances
• Provide documentation and support for audits

Cross-Functional Coordination

• Collaborate with Purchasing, Receiving, and Operations to resolve discrepancies
• Support internal teams with invoice status and coding questions
• Ensure alignment between procurement activity and invoice processing

Compliance & Controls

• Ensure adherence to internal controls and company policies
• Maintain complete and organized documentation for all transactions
• Support audit readiness and compliance initiatives

Qualifications

Education/Training:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Experience:

• Minimum 1+ years of accounts payable or general accounting experience
• Experience in high-volume or manufacturing environments preferred

Knowledge, Skills & Abilities

• Strong analytical and problem-solving abilities
• High attention to detail and accuracy
• Ability to prioritize and manage multiple deadlines
• Proficiency in accounting systems and Microsoft Excel
• Strong communication and vendor management skills
• Self-motivated with a proactive, solutions-focused mindset

Preferred Qualifications

• Experience with ERP systems and automated AP workflows, preferably Sage

Impact of the Role

• Improves invoice accuracy and payment timeliness
• Strengthens vendor relationships and reduces escalations
• Enhances efficiency through process improvement
• Supports financial visibility and audit readiness

Equal Opportunity & Employment Eligibility

Alamance Foods Inc. is an Equal Opportunity Employer and does not discriminate based on age, race, color, creed, religion, disability, gender, ethnic or national origin, or veteran status.

Alamance Foods Inc. prohibits discrimination against individuals with disabilities and provides reasonable accommodations to qualified applicants and employees upon request.

Employment is contingent upon successful completion of Form I-9 and verification of authorization to work in the United States through E-Verify.