Accounts Payable Agent

About Company:

At The Resort at Glade Springs, we believe that exceptional service and hospitality are the cornerstones of our success. Our commitment to creating memorable experiences for our guests is what sets us apart. As a prospective employee, you will play a vital role in upholding these values.

Our Service Philosophy:

• Guest-Centric Approach: We prioritize the needs and preferences of our guests, ensuring their satisfaction and comfort at every touchpoint.
• Attention to Detail: Every interaction matters. We strive for excellence by paying attention to the smallest details, from the cleanliness of our facilities to the warmth of our greetings.
• Proactive Problem Solving: Anticipating and addressing guest concerns before they arise is key to delivering seamless service.

Our Hospitality Culture:

• Empathy and Respect: We treat our guests and colleagues with genuine care and respect, fostering a welcoming and inclusive environment.
• Team Collaboration: Success is a collective effort. We work together, supporting and uplifting each other to achieve our common goals.
• Continuous Improvement: We are committed to learning and growing. Regular training and feedback help us enhance our skills and stay ahead in the industry.

Joining The Resort at Glade Springs means becoming part of a family that values dedication, passion, and a positive attitude. We look forward to welcoming you and working together to create unforgettable experiences for our guests. Associates enjoy great benefits including discounted golf, retail and food discounts, as well as access to our fitness center and indoor pool!

About the Role:

The Accounts Payable Agent plays a critical role in managing and processing the organization's financial obligations to vendors and suppliers accurately and timely. This position ensures that all invoices are reviewed, verified, and entered into the accounting system in compliance with company policies and regulatory requirements. The role involves maintaining strong relationships with vendors by addressing inquiries and resolving discrepancies efficiently. The Accounts Payable Agent contributes to the overall financial health of the company by supporting month-end closing activities and assisting with audit preparations. Ultimately, this position helps maintain the integrity of the company’s financial records and supports smooth operational workflows through effective accounts payable management.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• At least 1-2 years of experience in accounts payable or a similar financial role.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in data entry and financial record keeping.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience with ERP systems such as SAP, Oracle, or NetSuite.
• Basic understanding of accounting principles and financial regulations.
• Excellent communication skills for vendor and internal stakeholder interactions.
• Prior experience working in a corporate finance or accounting department.
• Certification such as Certified Accounts Payable Professional (CAPP) is a plus.

Responsibilities:

• Review, verify, and process vendor invoices and payment requests in accordance with company policies.
• Match purchase orders, invoices, and payment vouchers to ensure accuracy and resolve discrepancies.
• Maintain accurate and organized records of all accounts payable transactions and supporting documentation.
• Communicate with vendors and internal departments to address invoice inquiries and resolve payment issues.
• Prepare and process payments via check, electronic transfer, or other methods in a timely manner.
• Assist with month-end closing activities, including account reconciliations and reporting.
• Support internal and external audit processes by providing necessary documentation and explanations.
• Continuously identify opportunities to improve accounts payable processes and enhance efficiency.

Skills:

The required skills enable the Accounts Payable Agent to accurately process and manage financial transactions daily, ensuring compliance and preventing errors. Proficiency in accounting software and Excel is essential for efficient invoice processing, data analysis, and reporting. Strong organizational skills help maintain orderly records and support audit readiness. Communication skills are used to liaise effectively with vendors and internal teams to resolve discrepancies and answer inquiries. Preferred skills, such as ERP system experience and accounting knowledge, enhance the agent’s ability to navigate complex financial systems and contribute to process improvements.