Accounts Payable Administrator

Suulutaaq is seeking an experienced Accounts Payable Administrator to join our Suisun City, CA office. We are a busy General Contractor needing someone to properly process and maintain our payable information, while ensuring the front office runs smoothly. The ideal candidate will be reliable, a precise professional with a strong work ethic, self-starter, works well with a team and independently. Must be able to juggle multiple projects at any given time. The candidate should be able to analyze invoices, purchasing and receiving documents, and expense reports.  As well as working with vendors and other team members to resolve past due invoices and reconcile monthly statements.  This position is 100% in office; no remote work is available.  

Responsibilities:

• Answer phones, assist callers, direct calls, and take messages in a professional manner.
• Ensure operation of office equipment by completing preventive maintenance, call for repairs, and maintain necessary supply levels.
• Maintain office supply inventory, anticipate needed supplies, place orders in timely manner.
• Retain filing system – both hard copies and electronic files.
• Provide general administrative work and assistance as requested.
• Open, distribute mail and prepare outgoing mail.
• Prepare and arrange shipping services for documents through multiple providers (USPS, UPS, FED EX, etc.). Maintain log of all outgoing documents.
• Monitor incoming faxes, send outgoing faxes and scan, as required.
• Maintain schedules, event calendar and set appointments for management team.
• Make travel, events, training, luncheon, and meeting arrangements for management, office personnel and field employees. 
• Local errands (i.e.: picking up items at store, going to DMV, Fed Ex Dropoff, etc.).
• Assist with Bid Proposal preparation of submittal documents, tracking and binders.
• Create, update, edit Ad Hoc reports as requested from a variety of departments.
• Accounts Payable for all jobs and overhead. Ensures project cost codes, and approvals are acquired.
• Collection of waivers from subcontractors.
• Entry of all Accounts Payable into INTACCT accounting system.
• Monthly maintenance of vendor insurance certs, ensuring they are current and loaded into INTACCT as well as the vendor files. 
• Weekly selection of open Payables submitted to Business Manager for approval, before requesting checks to be cut.
• Submit credit applications for new vendor account setup. 
• Monthly Credit Card and Fuel Card reconciliation.
• Assist Project team with tasks as needed.
• Participate as an active member of company’s continuous improvement.
• Assist with other tasks assigned by Supervisor/Management. 

Requirements:

• 3 to 5 years of Accounting Administrative experience required.
• Prior Accounts Payable experience is required.
• Subcontract experience a plus.
• Office Suite experience is required, particularly Excel. 
• INTACCT experience is a plus.
• Currently a notary or must apply and obtain notary once hired. 
• Previous construction office experience is a plus.
• Excellent data entry skills.

Benefits Include:
401(K) Plan with Employer Match, Health Insurance (medical, dental, and vision), Paid PTO, Flexible Spending Accounts (Health and Dependent Care), Life insurance, short term and long-term disability, Full Holiday Schedule and more.

This company, its subsidiaries, and joint ventures will provide equal employment opportunities to all persons and prohibits employment decisions based on race, religion, color, creed, national origin, sex, age, disabling condition, political affiliation, protected veteran’s status, or sexual orientation. All selection, hiring, and promotion decisions will be based on valid job-related requirements consistent with performance of the essential functions of the position. This policy is in keeping with Executive Order 11246, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, Sections 503 and 504 of the Rehabilitation Act of 1973, the Civil Rights Restoration Act of 1988, the Vietnam Veterans Readjustment Assistance Acts, as amended, and other applicable federal and state laws. Pursuant to PL 93-638, as amended, preference may be given qualified to the Corporation’s Shareholders, including their spouses and descendants during the hiring process to the maximum extent permitted by law.