Accounts Payable Administrator

We are seeking an experienced Accounts Payable Administrator to join a dynamic, fast-growing global organization undergoing significant systems and process transformation. As a Subject Matter Expert (SME) within the Shared Services Center (SSC), you will be responsible for full-cycle AP operations, ensuring timely and accurate processing of invoices, vendor set up, payment runs, and account reconciliations.

Key Responsibilities

• Process and response to Inquiries and requests while complying with SLA metrics.
• Process transactions across AP, expenses, cash application and master data activities.
• Validate supporting documentation for accuracy and completeness.
• Perform employee expense payments and Audits. 
• Maintain and Administer vendor and customer master data in Oracle Fusion Cloud ERP.
• Collaborate with Procurement, Vendors and Finance for accurate onboarding and updates.
• Monitor, Triaging and work on ServiceNow tickets in the team’s queue.
• Perform cash management activities (i.e. Input into Cashflows, generate payment files).
• Monitor integrations errors/payment errors and drive timely corrections.
• Monitor and report on KPIs and SLAs.
• Produce reports for Period Close, Audits, KPI, and Ad-hoc requests.
• Perform month-end close activities and account reconciliations.
• Provide general training to the organization, and in-depth training to other SSC colleagues.
• Provide Compliance and Audit Support. 

Special Projects Support – As needed

• Support ERP system rollouts (Oracle Fusion)
• Support Shared Service transitions to various regions.
• Support Implementation of OCR/IDR in Oracle 
• Process Optimization (Identify and implement process improvement)

Work Experience

• 5+ years in full-cycle AP and vendor master data management in an SME capacity.

• Hands-on experience with Oracle Fusion Cloud ERP and workflow platforms (e.g., ServiceNow).

• Experience in supporting ERP rollouts and shared services transitions
• Provide service delivery across multiple regions and business units
• Proven success in shared services or global service delivery environments. 

Skills

• Strong systems orientation and technology proficiency (Oracle Fusion, BI tools, ServiceNow)
• Able to identify and implement process efficiency projects, and leveraging Oracle Fusion and automation functionalities (e.g. OCR, RPA).
• Expertise in process analysis, root cause resolution, and automation (OCR, RPA).
• Solid understanding of internal controls, SOX compliance, and audit requirements.
• Proficient understanding of internal controls, SOX compliance, and audit support. 
• Ability to enforce policy compliance for expenses and payments
• Ability to analyze AP metrics, identify trends, and support decision-making.
• Strong understanding of Automated Procure-to-Pay (P2P) (Vendor set up to Payments)
• Working knowledge of tax regulations (e.g. VAT/GST) for AP.
• Solidknowledge of general accounting principles.

Competencies

• Ability to thrive and adapt quickly in an evolving and changing environment

• High level of self drive and commitment to achieving high performance

• Demonstrates continuous learning, solution and growth oriented mindset
• Reliable, takes ownership, and is resourceful
• Can effectively work as a team, as well as independently
• Capable of presenting insights and recommendations to management
• Excellent time management, organization and prioritization skills
• Strong customer service orientation 
• Effective communication skills and strong documentation skills
• Strong analytical and problem-solving capabilities

Qualifications

• Bachelor’s degree in accounting, Business Administration, or related disciplines
• AP related Certifications such as: 
  • APS – Accounts Payable Specialist
  • CAPS /CAPP– Certified Accounts Payable Specialist/Professional

Additional requirements

• Able to work flexible hours/shifts to support projects and services in different time zones - as needed.

• Flexible and able to travel overseas – as needed for SSC transitions and Oracle Fusion rollouts projects.