Accounts Payable Administrator

ACCOUNTS PAYABLE ADMINISTRATOR

THE DEWBERRY | ACCOUNTS PAYABLE ADMINISTRATOR

PRIMARY F9UNCTION: Accounts Payable Administrator

DEPARTMENT: Finance

REPORTS TO : Director of Finance

At The Dewberry, financial accuracy and operational excellence are the foundation of how we support our teammates and deliver exceptional guest experiences. The Accounts Payable Administrator plays a key role in this mission by managing the full lifecycle of vendor invoicing, payment processing, and expense verification. This position is responsible for maintaining accurate financial records, ensuring timely payments, and supporting the Accounting Manager and Director of Finance in upholding strong internal controls. The ideal candidate is organized, detail-oriented, and committed to providing exceptional internal service to our hotel departments and external vendor partners.

KEY RESPONSIBILITIES:

Invoice Processing & Vendor Management

• Receive, review, and accurately input all vendor invoices into the accounting system.
• Verify coding, approvals, and documentation according to hotel SOPs.
• Maintain vendor files, payment terms, W-9s, and 1099 support documentation.
• Communicate with vendors regarding billing inquiries, discrepancies, and payment status.

Payment Administration

• Prepare weekly payment runs, including checks, ACH, and credit card payments.
• Monitor payment due dates and ensure timely disbursement.
• Reconcile vendor statements and resolve outstanding variances.
• Track employee reimbursements and ensure proper documentation.

Financial Recordkeeping & Controls

• Maintain accurate and organized digital and physical AP files.
• Support internal control procedures by verifying approvals and proper GL coding.
• Assist with credit card reconciliation support and expense reporting.
• Ensure all invoices are processed before month-end deadlines.

Support to the Finance Team

• Assist with month-end close by preparing AP-related reports and reconciliations.
• Provide backup documentation for audits, tax filings, and year-end reporting.
• Coordinate with Purchasing, F&B, Engineering, and other operational departments to resolve invoice or PO discrepancies.
• Support ad-hoc financial projects and administrative needs of the accounting team.

QUALIFICATIONS:

• 1–3 years of Accounts Payable or general accounting experience; hospitality experience preferred.
• Strong understanding of the AP process and basic accounting principles.
• Proficient in Microsoft Excel; familiarity with accounting systems (M3 preferred).
• Excellent organizational and time-management skills.
• Strong interpersonal and communication abilities to support internal teams and vendor relations.
• High attention to detail and accuracy in all financial tasks.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Customer service-driven approach to supporting hotel operations.

BENEFITS OF JOINING THE DEWBERRY TEAM:

• 401K with Company Match (4%)*
• Education Reimbursement*
• Paid Maternity Leave*
• Complimentary Downtown Parking
• Complimentary Dry Cleaning
• Complimentary Daily Lunch Buffet
• Best-in-class health & supplemental insurance*
• Optional Supplemental Coverages*
• Financial Advising with Roadside Capital
• Competitive Pay
• Advancement & Growth Opportunities
• Full-Time and Part-Time Positions
• Flexible Paid Time Off

*Indicates eligibility requirement

WHO WE ARE:

We are a tight-knit group of passionate individuals who are unrelenting when it comes to offering a flawless experience at The Dewberry while maintaining our unique brand standards. Every Teammate plays a key role in contributing to the success of the whole hotel.

ABOUT THE DEWBERRY:

As the 2025 Virtuoso Best Independent Hotel in the World and a 2022 Condé Nast Traveler Gold List award recipient for Best Hotel in the World, The Dewberry is located in the heart of downtown Charleston, bordering Marion Square, just steps from the shopping and dining on King Street, Museum Mile and The Gaillard Center. Offering 153 thoughtfully appointed rooms, world-class service and unparalleled views, The Dewberry occupies the former L. Mendel Rivers (circa 1964) federal building and pays homage to Charleston’s century architectural splendor. The hotel is the result of owner John Dewberry’s vision of “Southern ReimaginedTM,” which he developed over the course of an eight-year renovation and preservation of the building. The Dewberry features several event spaces along with the nationally celebrated cocktail program at the brass bar in The Living Room, the whimsical cocktail lounge Citrus Club, treatments at our urban oasis, The Spa, as well as the curated boutique The Shop. Recognized globally for its excellence, The Dewberry is known among teammates, guests, and the community as a leader in the field of hospitality. As a brand, The Dewberry teammates, experience, and brand are authentic, humble, and innovative operators driven to anticipate needs and exceed expectations.