Accounts Payable Administrator (Temporary Contract)

Who is Northstar?

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada.  We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals.

Position Summary 

We’re looking for an Accounts Payable Administrator in our Toronto, Ontario Branch to join our team on a 14-month temporary contract to provide maternity leave coverage.  They will be responsible for the full-cycle processing of vendor invoices and payments and provides additional administrative support to the branch. The ideal candidate is detail-oriented, proactive, and able to manage high transaction volumes and multiple priorities in a fast-paced construction environment. 

Key Responsibilities 

• Receive, verify, code and process high volumes of vendor invoices in accordance with company approval policies.
•  Match invoices to purchase orders, packing slips and rental contracts; investigate and resolve discrepancies.
•  Prepare and process weekly cheque, EFT and wire payment runs.
•  Maintain vendor master data, including new vendor set-up, tax documentation and banking details.
•  Reconcile vendor statements and supplier accounts; follow up on outstanding items and credits.
•  Manage and process corporate credit card programs, including expense coding and receipt compliance.
•  Prepare AP aging, accrual and other payables reports for the Controller and Regional Finance Managers, as needed.
•  Communicate with vendors and internal teams to resolve billing and payment questions.
•  Assist with month end and year end closing activities related to payables, including accruals and account reconciliations.
• Support internal and external audit requests related to accounts payable. 

What We’re Looking For?

• Certificate or diploma in Accounting, Business Administration, or a related field (or equivalent experience).
• Experience in construction, industrial services, equipment rental, or related industry preferred.
• 2+ years of accounts payable experience, including high-volume invoice processing and payment runs. 

Thank you for your consideration - we look forward to reviewing your application! 

Northstar Access is an equal opportunity employer. We value and are committed to creating a diverse and inclusive workplace for everyone. We are committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

All applications are assessed by our HR team. We do not utilize artificial intelligence or automated filtering systems at any stage of our recruitment process.

The stated range, which may vary depending on primary work location, represents the minimum and maximum base salary we expect to offer newly hired employees for this position.  We recognize that exceptional talent doesn’t always fit neatly into a bracket. If your qualifications exceed the scope of this role, we may be open to expanding the mandate — and adjusting the salary — to reflect your expertise.