Accounts Payable Administrator

Job Title:                     Accounts Payable Administrator

Reports to:                   Accounts Payable Supervisor

FLSA Status:               Non-Exempt

Position Purpose:  The Accounts Payable Administrator will be responsible for accurate and timely management of accounting records.  This position requires an individual that has a desire to serve both internal and external customers with the ability to manage multiple priorities with deadlines while maintaining confidentiality and attention to detail.  The company continues to show steady growth, and the Accounts Payable Administrator is required to have a strong focus on the continues improvement of processes and controls.  

Employment at Will:  Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Duties and Responsibilities:

• Ensure that all invoices are reviewed and processed accurately and in a timely manner, meeting all discount and payment deadlines.
• Respond to vendor or internal inquiries and research to resolve concerns or discrepancies.
• Prepare and post accounting documents including but not limited to invoices, requisitions, and vouchers. 
• Reconcile vendor statements routinely.
• Maintain detailed and complete records.
• Assist with month end closing, ensuring work orders are closed or matched to a purchase order, all invoices are processed within the month received.
• Contribute to Team Effort by leading by example; initiating an open and positive attitude; coordinating all the above tasks for the company in a professional manner.

Position Requirements:

• 3-5 years general accounting experience with proven accounts payable experience. 
• Associate’s or bachelor’s degree in accounting preferred, but not required.  
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures. 
• Strong attention to detail and organization.
• Excellent proficiency of Microsoft Word, Excel, Outlook, and PDF programs. 
• Ability to perform work accurately and thoroughly with limited supervision.
• Excellent interpersonal skills with the ability to communicate with all levels of staff 
• Ability to convey information effectively and clearly both in both verbal and written form.
• Possess the trait of being organized or following a systematic method of performing a task.
• Ability to take care of both internal and external customers’ needs while following company procedures.
• Ability to utilize the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods. 
• Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Ability to pay attention to the minute details of a project or task with the ability to multitask.
• Must be reliable, responsible, dependable, and fulfilling of obligations.
• Must be detail oriented, results oriented and able to embrace and adapt to change, along with the ability to effectively multi-task in a deadline driven atmosphere.
• Ability to effectively build relationships with customers and coworkers.
• Set the standards for delivering high customer service and lead by example.

Physical Demands:

• Standing: Frequently                                         
• Walking: Frequently
• Sitting: Frequently
• Use of Hands/Fingers: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs. or less: Occasionally
• Lifting/Carrying 10 lbs. or less: Occasionally
• Lifting/Carrying 11-20 lbs.: Rarely
• Reaching Outward: Frequently
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned.  Additional functions and requirements may be assigned by management as it deems appropriate.  This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

 EOE / Vets / Disabled