Accounts Payable Administrator

We are currently looking for an Accounts Payable Administrator to join our growing Accounting team in Edmonton!

The Accounts Payable Administrator is responsible for the accurate, timely, and compliant processing of vendor invoices and related accounts payable activities. Unlike a traditional A/P role, this is an inventory-focused Accounts Payable role that requires an understanding of supplier rebate programs and how rebates are applied within inventory costing and accounts payable processes. The Accounts Payable Administrator works closely with suppliers and internal branch personnel to resolve discrepancies, obtain credits, and maintain complete and organized records. 

What You'll Do:

• Process vendor invoices in accordance with Company policies and in timely manner.
• Review and validate system-calculated supplier rebates and discounts against established costing and multi-tiered rebate programs, ensuring amounts applied to inventory and invoices are accurate and complete.
• Work closely with the Rebate Administrator to understand rebate structures, investigate variances, and resolve discrepancies between supplier invoices, system rebates, and inventory cost allocations.
• Ensure receipt of approved purchase orders.
• Match purchase orders with vendor invoices.
• Follow up on requests for vendor credits.
• Utilize spreadsheets for coding and organizing vendor invoices.
• Code and input vendor invoices into the accounting system and prepare cheque runs.
• Reconcile vendor invoices to inventory liabilities and determine the nature of any variances.
• File and maintain all accounts payable documents.
• Liaise with suppliers on issues as they arise.
• Liaise with Branch personnel as necessary.
• Other duties and support for other positions may be required.

What You'll Bring:

• Other duties and support for other positions may be required.
• Degree or diploma in Accounting or Business Administration.
• Minimum 5 years’ Accounts Payable experience in a mid-sized company.
• Proficient in MS Office, Great Plains (Dynamics GP)
• Experience working with Bistrack considered an asset.
• Must be able to learn accounting software systems.
• Ability to organize and analyze data.
• Excellent organizational skills and attention to detail. 

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