Accounts Payable Administrative I Secretary

Please note that this posting closes at 3:00 pm on the date listed above.

If you have questions regarding this position, please contact Traci Peterson at (385) 646-4306 or email tapeterson@graniteschools.org 

Job Summary

Provides accounts payable and related administrative support services for the accounting department. Maintains accurate records to ensure timely payments of vendor invoices and pay vouchers; will need to establish and maintain good relationships with vendors, as well as employees across the district and its schools.

Essential Functions

• Compiles and posts check requests and vendor invoices on purchase orders and pay vouchers.
• Processes checks and disbursements in a timely and accurate manner.
• Reviews and monitors payments made to vendors using Purchasing Cards.
• Ensures proper approvals, documentation, and compliance with fiscal policy.
• Monitors and reconciles vendor statements for outstanding invoices and takes steps to resolve.
• Assists with annual school audits by assignment.
• Supports other team members when needed.
• Generate and review required reports from the accounting system.

Non-Essential Functions

•  Other duties as assigned.

Required Knowledge and Skills

• Ability to work with technology, including accounting software and Microsoft Office applications.
• Excellent written and oral communication skills.
• Requires attention to detail with strong problem solving and analytical skills.
• Background in bookkeeping, budgeting, or accounting desirable.
• Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism.
• Team-oriented and ability to work effectively with others.
• Ability to organize work and materials and manage workload in a timely manner.
• Ability to maintain confidentiality of district, employee, and other information.
• Type test of 55 wpm or better required. TYPE TEST must be taken at the Granite District Human Resource's Office and submitted before the deadline date to be considered for this position. Current employees may have a copy on file.

Required Knowledge, Skill and Ability

• High School diploma or equivalent.

Required Prior Experience

• 6 months of prior job-related work experience preferred.

Decision Making Authority

Prioritizes own work. Determines quality of work done. Determines work priorities. Determines when to alert supervisor regarding potential concerns. Recommends solutions to problems to supervisor. Recommends software and other enhancements to supervisor.

Non-Supervisory Interaction

Communicates with vendors as well as the district superintendency, administrators, secretaries, and staff as needed to resolve issues related to district payments. Makes inquiries regarding adherence to district policy and procedures. 

Supervisory Responsibility

None

Working Environment

Standard office conditions. Deals with multiple supervisors. Works on multiple assignments with deadlines. Handles concerned patrons and deals with frequent interruptions.

Physical Demands

Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, etc. up to 25 pounds and occasionally lift and/or move up to 50 pounds.