Accounts Payable Administrative Assistant

🧾 Position Overview Location: Horsham, PA – In-Office | Hybrid available after introductory period Schedule: Monday-Friday, 9:00 a.m. - 5:30 p.m. The Accounts Payable Admin Assistant will support the Finance Department by managing daily accounts payable tasks. This role involves processing invoices, maintaining vendor records, and ensuring timely credit applications. The ideal candidate will have strong organizational skills and a keen attention to detail.

📋 Responsibilities

Monitor and manage the Accounts Payable group email with clear, professional communication

Process drop-ship invoices through two-way matching

Ensure all incoming credits are processed with complete accuracy

Rename, reorganize, and update POs/invoices to maintain organization

Communicate accurate information with internal stakeholders

Perform general administrative duties as needed

Support the Accounts Payable team with various administrative tasks

Provide backup support for other accounting functions as required

Assist in the implementation and improvement of accounts payable processes

✅ Requirements

High school diploma or equivalent; Associate’s degree in Accounting or related field preferred

Minimum 1 year of experience in Accounts Payable or a similar role

Proficient in accounting software and Microsoft Office Suite, especially Excel

Proficient in Google Suite

Strong understanding of basic accounting principles

High attention to detail and accuracy

Excellent organizational and time management skills

Strong communication and interpersonal abilities

Ability to work independently and collaboratively

Familiarity with accounts payable processes and procedures

Proficiency with SAP or similar accounting software

Strong data entry skills

Ability to handle confidential information with discretion

🎁 There at Every Turn: Our Benefits We believe in empowering our employees through career growth opportunities, ongoing learning, and a strong culture of support. Here’s what we offer:

Competitive Pay Structure

Company-Sponsored Insurance (Medical, Dental, FSA, Dependent Care Accounts)

Generous Paid Time Off and Paid Holidays

401(K) Match

Tuition Reimbursement

Company-Sponsored Events

Subsidized Part Purchasing Program