Accounts Payable/Accounts Receivable Coordinator

Who We Are: MassDevelopment, the state’s development finance agency and land bank, delivers financing solutions, real estate expertise, and other assistance to strengthen and grow the Massachusetts economy. We partner with businesses, nonprofits, developers, banks, and municipalities to help create jobs, build housing, and foster vibrant communities across the state. We value diverse perspectives, encourage innovation, and are committed to building a stronger Massachusetts. 

We are seeking a detail-oriented and organized Temporary Accounts Payable/Accounts Receivable Coordinator to support our Finance team during a temporary assignment. This role is responsible for processing accounts payable and accounts receivable transactions, maintaining accurate financial records, reconciling accounts, and providing excellent internal and external customer service. The ideal candidate is dependable, adaptable, and able to manage multiple priorities in a fast-paced environment while ensuring the accuracy and timeliness of financial operations. This temporary position is expected to last approximately 3 months and may be extended based on business needs.

What You'll Do

• Process invoices, purchase orders, wire transfers, and weekly check runs to ensure timely vendor payments.
• Review and verify invoices for accuracy and compliance with Agency policies and procedures.
• Enter and approve purchase order requests and accounts payable transactions within the financial system.
• Prepare pre-check registers for review and approval by the Accounting Supervisor.
• Respond to vendor and customer inquiries, maintain vendor records, collect W-9 information for 1099 processing, and assist with the month-end accounts payable and accounts receivable close.
• Manage daily accounts receivable activities, including collections, posting cash receipts, preparing bank deposits, and resolving outstanding account issues with internal departments.
• Prepare customer invoices, account adjustments, refunds, rebills, and bad debt write-offs as needed.
• Coordinate monthly utility billing and collections with the Utility Department.
• Prepare Municipal Lien Certificate (MLC) requests in coordination with the Assessor's Office.
• Maintain accurate customer and financial records by updating agency databases and performing data entry into financial systems, including Great Plains and UMS.
• Assist with special projects and other tasks as assigned to ensure the efficient operation of the Finance Department.

What We're Looking For

• Bachelor's degree in Accounting, Finance, or a related field preferred, or a minimum of three (3) years of experience in accounts payable, accounts receivable, or a related accounting role.
• Strong knowledge of accounts payable and accounts receivable processes, with exceptional attention to detail, accuracy, and data entry skills.
• Excellent organizational, time management, and communication skills, with the ability to prioritize multiple tasks, meet deadlines, and collaborate effectively with vendors, customers, and internal departments.
• Proficiency in Microsoft Office, including Excel and Word, and Adobe Acrobat; experience with Great Plains (Microsoft Dynamics GP) is preferred.
• Ability to maintain confidentiality, exercise sound judgment, and work independently while contributing to a collaborative team environment.

Benefits

This is a temporary position and is not eligible for employee benefits, including but not limited to health, dental, vision, life insurance, retirement benefits, paid time off, or holiday pay, unless otherwise required by applicable law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.