Accounts Payable/Accounts Receivable Clerk

CLASS TITLE:  ACCOUNTS PAYABLE/RECEIVABLE CLERK

JOB CLASS CODE:  7163

REPORTS TO:  Executive Director of Finance / Human Resources

EXEMPT STATUS:  Exempt

Approved:  November 16, 2020

BASIC FUNCTION:

Perform complex and advanced clerical accounting duties related to the preparation of such matters as financial statements and perform backup payroll duties.

REPRESENTATIVE DUTIES:

• Perform complex and advanced-level clerical accounting duties in support of District programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
• Assign, review and lead the work of other account clerks as assigned; answer and provide assistance with more technical questions and procedures.
• Respond to questions or complaints from vendors and District administrators regarding basic information; answer phones.
• Perform financial record keeping for District food service operations; maintain computerized records of accounts receivable, and payable.
• Provide work direction, guidance and training to other accounting clerical personnel as assigned.
• Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
• Prepare and issue accounts payable warrants as needed.
• Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
• Perform backup payroll duties.
• Operate standard office equipment including a computer terminal as required.

• Maintains regular attendance.  It is an essential job function that all employees report to work.
• Perform other duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Advanced clerical accounting principles and techniques involved in financial record keeping, monitoring and control.
• Preparation, maintenance, verification and processing of payroll records.
• Estimating, projecting and extending financial and statistical data.
• Preparation of financial statements and comprehensive accounting reports.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws, rules and regulations.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Operation of a computer terminal and other office equipment.
• Tax withholding, voluntary deductions, garnishments and fringe benefits.
• Basic math.
• Principles of training and providing work direction.

ABILITY TO:

• Perform complex and advanced level accounting duties in the maintenance of assigned accounts.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial reporting documents.
• Learn, interpret, apply and explain rules, regulations, policies and procedures related to school district payrolls, utility payments and food service accounting.
• Operate office machines including computer equipment, personal computer, accounting software and peripherals.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Prepare data processing input documents accurately.
• Meet schedules and time lines/deadlines.
• Work cooperatively with others.
• Work independently with little direction.

PHYSICAL DEMANDS

• Work is performed with standing, sitting and/or walking
• Requires the ability to communicate effectively using speech, vision and hearing
• Requires the use of hands for simple grasping and fine manipulations
• Requires bending, squatting, crawling, climbing, reaching
• Requires the ability to lift, carry, push, or pull light weights up to approximately 20 pounds

Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the job.

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of payroll/accounting experience.