Accounts Payable Accountant

AP Accountant

Summary:

This position supports the Corporate Finance Department by processing invoices and maintaining the accounts payable system to ensure prompt and accurate vendor payments. This role also provides backup support within the Accounting department as needed. This position reports to the Shared Services Manager.

Primary Responsibilities:

Accounts Payable:

On a daily basis, maintain AP email inbox and review receiving report to determine which invoices can be processed and paid. Route invoices needing approval to the appropriate personnel and ensure proper site level approvals have been recorded. Prepare invoice batches for entry into QAD. When issues occur, employee will work with Purchasing to identify the root cause of the issue and work to resolve receiving problems in order to facilitate accurate invoice payment. Monthly, the employee will reconcile the Accounts Payable and Unvouchered accounts.

Phone Calls:

Answer phone calls from vendors concerning payments and/or processing account issues. Call or write vendor for a refund if an account has an outstanding credit balance.

Employee Travel & Expense:

Process reimbursements for employee travel and expenses on the 10th and 25th of each month per SP 400.

Check Processing:

Run checks on the 10th and 25th of each month per SP 401. Prior to creating checks, run an aging report by effective date, then run the (automatic) payment selection by effective date. Review and compare these reports, then forward for final approval from the Chief Financial Officer. Run checks and match check copies to the supporting vouchers for filing. Pull any checks over $10,00.00 for two signatures. File and manage respective check documentation making it available upon demand.

Issue on-demand checks for pay advances, petty cash, and other time sensitive requests on an

“as requested “basis.

Supervisory Responsibility:

None

Travel:

Minimal

Confidentiality:

Knowledge of Company costs

Experience Required:

Three to five years of related work experience. Knowledge of general accounting and accounts

payable generally obtained through OJT and/or Associates Degree in accounting/business. This

position requires the ability to work with our ERP system as well as the full Microsoft Office Suite.

Other:

Employee must be accurate with details, discrete, organized and able to type and ten-key by touch. Employee must have dynamic interpersonal skills that allows the employee to successfully interface with all level and types of employees or dealing with vendors on the phone.

Provide support to the Accounting Manager and Assistant Controller on special projects and

account analysis when requested.