Accounts Payable Accountant

Essential Duties and Responsibilities

• Checks the Wells Fargo Vantage online banking and flag unusual activities (outside normal spending limits). 
• Validate all credit card charges are fully documented and approved by the departmental head. 
• Accepts or rejects payments in accordance to GLIDE-Wells Fargo positive pay control policy.  
• Checks Wells Fargo Vantage online portal to ensure any direct debits or automatic payments are recorded onto Intacct. 
• Reviews invoices processed and captured in Concur are properly substantiated and approved.
• Reviews correct general ledger code combination (project, department, period posting, and description).
• Validates line item with budget and flags any expense item not in the approved budget.
• Verifies vendor information and updates vendor records in Concur and Intacct.  
• Ensures that no duplicate payments are processed, researches and resolves discrepancies.
• Accepts and posts vouchers onto Intacct immediately when review process is met. 

• Organizes check batch by check number and sends to Assistant Finance Manager or Sr Director for review. 
• Process check run and ACH batch.  Employee reimbursements, utilities, employee benefits and program service providers are prioritized and paid on the next cycle. 
• Mails checks on Fridays or emails notification if paid electronically via ACH. 
• Sends weekly reminder to BUMs of any outstanding or invoices captured in Concur. 
• Generates weekly AP aging, research outstanding items over 30 days. 
• Maintains accounts payable vendor files, record updates and resolves vendor inquiries. 
• Assigns a default GL code combination when new vendor is set-up. 
• Checks the Wells Fargo credit card portal to ensure adequate balance is available. 
• Orders gift card incentives when requested by programs. 
• Assists with remote check deposits and bank errands when . 

• Sends monthly card usage report to the CFO and Sr Director. 
• Reports any unreported charges by the 5th of each month following.  
• Conducts incentive/gift card inventory and notifies the controller of any discrepancies. 
• As needed, assist controller with the expense reporting, invoice training and financial audits.
• Will perform other duties as assigned by the Assistant Finance Manager or Sr Director. 

Minimum Qualifications

• Knowledge of Generally Accepted Accounting Principles and internal controls 
• Minimum of three (3) years working as an accounting professional (preferably in a non-profit setting). 
• Must have advanced proficiency with Microsoft Excel 
• Familiarity and ease in navigating accounting system preferably Sage Intacct and Concur Expense and Invoice Management 
• Excellent oral skills, including the ability to communicate across all levels of management. 
• Ability to work effectively as part of a team, and independently without much supervision. 
• Ability to multi-task, meet deadlines, while maintaining accuracy in the work produced. 
• Must pass HIPAA and Fraud Waste Abuse certifications within 30 days of hire. 
• Must pass basic background check bond. 
• Ability to be back-up AR-Receipts daily deposit functions to ensure business operations continuity. 

Physical Requirements

• Must possess the strength, stamina and mobility to climb multiple flights of stairs daily. 
• Ability to hear within normal range, and communicate effectively (in person, telephone or zoom).    
• Finger dexterity and the ability to use all standard office equipment.