Accounts Payable Accountant

Bay State Milling Company

Control Department | Job Description

Job Title:              Accounts Payable Accountant                                         

Department:        Control                                                     

Reports to:           Accounts Payable Supervisor

Work Location:   Quincy, MA (Hybrid)                              

FLSA Status:       Non-Exempt

Prepared By:       Human Resources

Pay Range:          $65,000 - $82,000 per year*

WHO WE ARE

Bay State Milling Company is a family-owned leader in grain-based food ingredients, proudly serving the industry since 1899. For more than 125 years, we have provided exceptional quality flour and grain products while continuing to evolve our capabilities to support the next generation of foods. Our purpose is to provide food ingredients that promote the growth of healthful, affordable food choices for consumers.

We recognize that the world of grain-based foods is constantly changing in response to consumers’ desire for variety, healthfulness, great taste, and affordability. At Bay State Milling, we believe change cultivates opportunity. We work to stay a step ahead of our customers’ needs while maintaining the trust they have placed in us for generations. Guided by our core values of Integrity, Creativity, Collaboration, Caring, and Quality, we are committed to delivering meaningful value to our customers, our employees, and the communities we serve.

SUMMARY

This position will function within a Corporate Shared Services environment and will assist in supporting a number of manufacturing facilities and office locations across the US, and one facility in Canada.  We are looking for a person that thrives in a team environment and strives to deliver the highest level of customer service and satisfaction.  The position will interact with customer vendors and provide support for all levels within the organization.  This individual will be based out of our Quincy, MA office and must have the ability to commute and work in-person regularly but will have flexibility to work a hybrid schedule with a number of “work from home” days each week.

The Accounts Payable Accountant will assist the AP department to ensure the proper payment to vendors in a timely and accurate manner by performing the following duties:

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

Responsibilities

• Review, audit, and post vendor invoices through Tungsten Automation (formerly Kofax) and Microsoft Dynamics AX, ensuring accuracy, completeness, and compliance with company policies and internal controls.
• Process vendor payments via ACH, wire transfer, and check according to established payment schedules. Verify payment details and supporting documentation prior to release.
• Process freight invoices in Microsoft Dynamic (Ex Arte) against accruals/delivery orders and coordinate with Logistics department to resolve discrepancies.
• Review inventory receipts, purchase order accruals, and accounts payable transactions to ensure accurate financial reporting and timely processing. Monitor accounts payable inboxes and respond to internal and external inquiries in a timely and professional manner.
• Review vendor statements, reconcile outstanding balances, and proactively obtain missing invoices or supporting documentation.
• Support annual Form 1099 reporting and related vendor tax documentation requirements.
• Assist with sales and use tax compliance activities, including review of invoice tax treatment and adherence to company policies.
• Maintain accurate electronic records and supporting documentation for accounts payable transactions.
• Participate in month-end close activities, including account reconciliations, accrual analysis, and reporting related to accounts payable.
• Identify opportunities for process improvements and support special projects and other duties as assigned.

EDUCATION and EXPERIENCE  

• Bachelor’s degree in accounting, finance or business (preferred) or an equivalent combination of education and experience.

• Minimum of four (4) years of experience in Accounts Payable.
• Experience working for a mid-size manufacturing organization with revenues upwards of $250MM is preferred. 
• Applicable experience in both administrative and accounting support.
• Expertise in MS Office; strong technical skills and ability to learn software quickly.
• Exceptional attention to detail with consistent accuracy and an ability to manage multiple deadlines.
• Ability to independently multitask and prioritize projects in a high-volume environment.
• General knowledge of accounting practices and terminology with a desire to learn and grow.
• Excellent customer service and interpersonal skills in working with our customers, vendors, and all stakeholders.
• Ability to communicate effectively and professionally in both oral and written formats
• Self-motivated with desire for continuous improvement.
• Knowledge and experience with complex ERP systems (Microsoft Dynamics AX or D365 preferred).
• Proven ability to calculate, post and manage accounting figures and financial records.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate.

FOOD SAFETY/SECURITYAND QUALITY REQUIREMENTS

The Company is committed to producing and delivering defect free products that are in compliance with all applicable legal and regulatory requirements and are of the highest levels of food safety, quality and productivity.  To ensure this, all employees are required to be trained on and adhere to the FDA Current Good Manufacturing Policies as set forth by the Company as they pertain to personnel practices, equipment and facilities.  It is also vital that all employees be aware of their work environment and prevents any accidental or intentional adulteration of the products produced at the facility.

*The posted salary range reflects the Company's good-faith estimate of the base compensation for this role at the time of posting.  Final compensation will be determined based on a variety of factors, including relevant experience, qualifications, skills, and internal equity.