Accounts Coordinator: Accounts Payable

Overview

***Must live in Orlando and be in office 4 days a week***

This role coordinates the daily Accounts Payable processing and accounting functions, with the objective of providing timely vendor payments while maintaining an effective control environment with a highly productive offshore team. Success in this position requires attention to detail, analytical thinking, and a collaborative, solutions-oriented approach.

PRIMARY RESPONSIBILITES:

• Coordinate the daily operations of the offshore Accounts Payable team. This includes monitoring productivity, providing remote training and assessments, performing audits of completed work and providing direction to support priorities.
• Provide invoice processing support to onsite invoice keyers and approvers, this includes resolving payment problems, providing training and monitoring transactions for compliance with company guidelines and standard operating procedures.
• Prepare weekly summary of KPIs and provide meaningful analysis to management along with recommendations for streamlining the existing processes.
• Maintain strong vendor relationships through effective communication, monitoring and review of the process for posting the consolidated invoices.
• Perform general accounting duties, examples include balancing sub ledgers and general ledgers, analyzing restaurant level utility expenses and preparing journal entries in accordance with Generally Accepted Accounting Principles and with respective supporting documentation with an understanding of the financial statement impact.
• Perform period close accounting duties including preparation of general ledger reconciliations, posting accruals, managing period close checklist and general oversight to ensure all Accounts Payable transactions are posted correctly and timely.
• Provide periodic support and problem resolution to the third-party utility bill processor. This includes reviewing monthly utility cost trends, researching exceptions, proposing adjustments and addressing P&L questions initiated by restaurants’ operational leaders.
• Collaborate with other team members within Accounts Payable and other Departments (i.e. Corporate Reporting, Treasury, Finance) to ensure efficient processing of accounts payable transactions.
• Support the Accounts Payable Manager and Supervisor with special projects as requested and serve as a backup resource for the team.

EDUCATION/EXPERIENCE:

• Minimum of 3 years of related experience in accounts payable or accounting
• Bachelor’s degree in accounting/finance or equivalent work experience
• Experience with Oracle or another large ERP system a plus 

REQUIRED SKILLS:

• Strong organizational skills with the ability to prioritize a high-volume workload
• High sense of urgency and an excellent attendance record
• Self-starter requiring minimal supervision
• Solid understanding of accounts payable processes and basic general accounting principles
• Proficient in Microsoft Excel, including writing and manipulating advanced formulas such as XLookup and Sumifs, as well as pivot tables.
• Experienced in other Microsoft Office applications, such as Word and Outlook
• Strong sense of urgency, particularly during period-end close
• Ability to work well under pressure and meet deadlines
• Team player with proactive approach and strong follow-through for problem resolution
• Strong verbal and written communication skills