Job Description

Position Summary

The Business and Financial Services (BFS) department at Colorado State University delivers efficient and effective business and financial services to our customers in support of the University's mission of education, research, public service and extension.  For more information, please visit the BFS website. 

Banking Services, within Business and Financial Services (BFS), serves as the central location for cash receipts and disbursements of University monies, deposits funds to approved bank accounts, and records such funds within the University accounting systems.  The Cashier’s Office is responsible for processing payments, including tuition, student account payments, student loans, rent, and department deposits. These payments are accepted through walk-ups, mail-in, and electronic methods. The office is responsible for depositing such funds into the University’s bank accounts.

The Cashier & Banking Services Specialist is responsible for managing daily cashiering operations, processing multi-channel payments, and securely coordinating university banking transactions such as wires and ACH files. This role conducts crucial cash audits, researches undocumented funds, and troubleshoots system variations to ensure precise financial accounting and safeguard sensitive bank information. Acting as a vital resource for the campus community, the Specialist guides departments on proper deposit procedures and delivers clear guidance to students regarding account balances and payment methods.

This position will close at 11:59 p.m. on August 4, 2026.

Job Duties

• Receipt of Funds and Payment Research

Work the cashier window, processing payments in a timely manner, and balancing the cash drawer at the end of the shift by counting/calculating and comparing totals to reports. Confirm incoming money received and classify payment types by accessing the cashiering system and/or other systems of record such as Kuali Financial System (KFS) and Banner. Guide and instruct department personnel by explaining actions necessary to complete deposits and correct errors. Research payments and disbursements.

• Funds Disbursement, Audits, and Reception

Disburse funds, such as temporary change funds, and/or checks by inspection for proper authorization of documents and picture identification of recipient. Research and conduct audits on petty cash/change funds by observation and verification. Provide reminders to

fund custodians regarding cash handling policies and procedures. Ascertain which department to direct customers (both walk-in and phone in) who require further assistance in obtaining desired information.

• Banking Operations

Track and notify CSU units of incoming ACH and wire payments. Research and input decisions regarding ACH positive pay as they occur. Act as a back-up for sending or approving wires, printing checks, entering or approving ACH transactions, entering or approving transactions in the State of Colorado’s financial system CORE, entering or approving KFS entries related to cash positioning, process and submit daily ACH

and check positive pay files to the bank, process Single Use Account file for Accounts Payable, distribute ACH returns reports to responsible departments and save securely, and update the university’s online banking system to facilitate all necessary transactions which allows students to have funds directly debited from their bank accounts to pay monthly loan payments.

• Other Duties as Requested

Other duties as needed for the Cashier and / or Banking Services areas. This may also include requests to assist other units within Business and Financial Services.

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires)
• In Person or Hybrid

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

Experience Only:

• Three (3) years of technical accounting or bookkeeping experience.

OR

Education and Experience:

• A combination of related education and/or technical accounting or bookkeeping experience equal to three (3) years.  If using Education:  *Please note, unofficial or official transcripts must be attached with this application

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• Professional customer service experience for a wide variety of patrons.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Experience with computer systems (Microsoft Office Suite, Banner, Kuali Financial System, Merchant Processing, Online banking, etc.)
• Experience handling cash/checks/card payments and using a cash drawer.
• Directly related State Service

Salary Range

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator.

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Application Information

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Application Instructions and Information

• For State Classified searches, you may be able to skip the Experience, Education, Certification, Language, and Skills sections. Be sure to review the qualifications in the job posting to determine whether these sections should be completed. If additional documentation is required or should be uploaded to meet the requirements of the position, please attach all required documents in the Required Application Documents section as specified in the job posting.

• Clearly outline dates of employment (Month & Year) for each position listed in the Work Experience section of your application. Human Resources must be able to evaluate your experience based on this information.

• The Work Experience section is the only part of your application used to determine if minimum qualifications, as outlined in the job posting, have been met.

• The application is the legal document on file; resumes will not be reviewed to determine minimum qualifications.

Incomplete Applications

Applications will not be considered if:

• The Work Experience section is blank or lists “see resume.”

• Job duties are missing for any listed position.

• Month/Year employment dates are not included.

Notes

• Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid, articulated business reason.

• The selection process for State Classified positions may include exam(s) and/or interview(s) that require candidates to appear in person, at the candidate’s own expense.

• Pertinent updates to your application status can be obtained by logging into your candidate account.

• Salary is commensurate with relevant experience and/or education and will be determined in accordance with State Classified compensation policies.

• Current CSU employees should apply through the Jobs Hub in their Workday account.

For Current or Former Employees of the State of Colorado:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range, based on completed years in their current class series as of June 30.

All current and former State employees must ensure that their entire work history within the State Classified System, including at Institutions of Higher Education, is included in the application so that time-in-series can be accurately calculated.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.