Accounting Technician I

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Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.  

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Hourly Wage: $18.10 - $22.62

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Maintains and updates computerized accounts payable records.
• Enters invoice information and posts it to the accounts payable module; posts payments; creates new vendors. 
• Reviews and prepares invoices for payment authorization; makes sure the receiving documents match invoices; obtains approvals as necessary.
• Generates checks for payment.
• Reconciles accounts payable.
• Verifies the status of credit memos and enters information into accounts payable module. 
• Communicates with employees and vendors to clarify information.
• Maintains and updates computerized accounts receivable records.
• Prepares bills and posts payments to customer accounts.
• Enter all data into accounts receivable and billing systems. 
• Enters all payments and adjusts entries to customer account balances.
• Maintain insurance accounts for retired and inactive employees. 
• Verifies calculation of submitted billing information for trade accounts, charter services, and municipal invoices. 
• Collects bad debts; types of reminder letters and/or call customer to advise of delinquencies. 
• Prepares and distributes bad check customer listing. 
• Prepares detailed account analysis (spreadsheets) to assist in resolution of customer inquiries.
• Communicates with employees, managers, and customers to clarify information and to explain the billing processes.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
• Performs other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Basic knowledge of accounting methods and processes as they relate to accounts payable/accounts receivable.  Practical knowledge of computerized accounting systems.  Ability to enter data into accounting records accurately.  Ability to explain accounting processes to employees and vendors.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.  Basic problem-solving skills associated with software applications used is expected.   Software usage relevant to job duties will be evaluated.

Software applications:

Microsoft Dynamics, Email, Spear, Microsoft Office Suite

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Qualifications:

Training and/or Education:

Possession of a High School diploma or GED certificate.  Accounting or bookkeeping courses.

Required Experience:

One year of experience in accounting clerical work, data entry or related experience.  One year experience in the use of IBM compatible computers including commercial word processing and spreadsheet software packages.

Licenses or Certificates:

Possess a valid Driver's License.  Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:             

This position is classified as non-essential personnel.       

FLSA Status:

Non-Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work requires operation of a keyboard device.                            

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work involves meeting multiple demands on a timely basis.  Duties may require some seasonal overtime.

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HRT is proud to be an Equal Opportunity Employer. If you need reasonable accommodations to complete the HRT employment application and/or the interview, contact HRT Human Resources at (757) 222-6000 or email careers@hrtransit.org.