Accounting Tech - Accounts Payable

Job Summary

Incumbent will prepare purchase orders, invoices, credit card transactions and other pertinent documents for data entry to encumbrance and accounts payable programs. Processes checks for invoice payment in cost-effective manner.

Job Duties & Responsibilities

• Gather and sort documents and related information to pay invoices, credit cards, and purchase orders.
• Verifies transaction information, obtains authorization for payment, and schedules and prepares disbursements.
• Prepares manual checks as authorized.
• Collect, analyze, and summarize account information and trends for financial reports.
• Post account transaction to accounting ledgers.
• Reconcile statements and transactions.
• Investigate documentation to resolve account discrepancies.
• Issue stop payments, payments, or adjustments as necessary.
• Follows internal accounting controls, policies and procedures, and report needed changes to maintain financial security information.
• Maintains financial historical records by keeping document filing current.
• Perform routine clerical and accounting duties such as typing, filing, mailings, and report distribution.
• Provides information to vendors and staff by answering questions and requests.
• Other related duties as assigned.

Necessary Knowledge, Skills, and Abilities

• Knowledge of bookkeeping principles to maintain accounting records.
• Skills to operate MIP Software program.
• Ability to identify and analyze costs for different object class codes such as personnel, travel, supplies, and other related operational costs.
• Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.
• Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.
• Skills in operating personal computers using a variety of computer software.
• Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
• Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC Policy (HIPAA, HITECH, ect.)
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to work independently as well as with teams

KIC Competencies

• Cultural Competency: To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural competence is an evolving, dynamic process that takes time and occurs along a continuum.
• Uphold Values: To make decisions and behave in a manner consistent with KIC Workplace Values of Trust, Teamwork, Respect, and Accountability, as well as Southeast Traditional Tribal Values “Our Way of Life”.
• Commitment: To serve Tribal Members and set a high standard for yourself in your performance; strive for results and success; convey a sense of urgency and bring issues to closure; and stay persistent despite obstacles and opposition.
• Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, and monitor the needs of both internal and external customers; always talk and act with customers in mind; and recognize working colleagues as customers.
• Effective Communication: Ensure important information is passed to those who need to know; convey necessary information with respect, clearly and effectively orally or in writing
• Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one's own work; and do the required fair share of work.

Working Conditions

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit, climb, or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and depth perception. The noise level in the work environment is usually average.

Conditions of Hire

• May be required to possess and maintain a valid driver's license or capable of obtaining one, as well as be insurable by KIC’s company insurance.
• KIC is a Drug-Free Workplace.
• All employees must adhere to KIC drug and alcohol policies and procedures to ensure a safe workplace.
• Employees must pass a pre-employment and subsequent random and/or for cause drug and alcohol screening to be eligible for and maintain employment.
• KIC has several positions that must comply with the P.L. 101-630 Indian Child Protection and Family Violence Protection Act (ICPA); all employment offers in the " covered" classification are conditional until KIC has received a Federal criminal background check verifying eligibility to work in these programs.

Minimum Qualifications (Education & Experience)

• High school diploma or equivalent
• Proof of valid driver's license with acceptable driving record.

Preferred Qualifications (Education & Experience)

• Two years post-graduate accounting education completed.
• One-year bookkeeping and/or accounting work experience
• Experience in community clinic preferred and a strong commitment to multi-disciplinary teamwork.