Accounting Support Specialist

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

BRIEF AGENCY DESCRIPTION

The Department of Administrative and Financial Services (DAFS) Corrections Service Center is responsible for program accounting, cash management, resident accounts, and revenue/expenditure control for the Maine Department of Corrections (MDOC) that support six adult facilities and one youth facility. These facilities keep our communities safer by reducing harm through supportive intervention, empowering change, and restoring lives.

BRIEF JOB DESCRIPTION

As an Accounting Support Specialist at the DAFS Corrections Service Center (CSC) located at the Central Office in Augusta, you will work closely with the Department of Corrections staff and the CSC Senior Financial Analyst to perform specialized accounting tasks and analytical work related to restitution payments. This position plays an important role in transactional processing and review, ensuring payments are applied to accounts efficiently and accurately.  Additional daily tasks include, but are not limited to, electronic deposits; and associated Business Office Review; processing required cash receipts; creating receivables for internal and external customers; and monitoring the DOC accounts receivable aging reports.

The successful candidate must demonstrate the ability to effectively complete daily tasks, provide excellent customer service, and adapt to changing priorities. The ability to prioritize multiple tasks while working independently is required. In addition to a strong financial background, the qualified candidate must have excellent communication skills, demonstrate the ability to work well in a team environment, and have knowledge with state priority systems is preferred.

Experience with MainePays, Advantage, and CORIS is preferred.

The position work is in Augusta however; occasional off-site meetings are offered.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of generally accepted accounting theories, principles, methods, practices, and terminology.
• Knowledge of governmental accounting standards and systems.
• Knowledge of computerized accounting systems and standardized desktop technology and products.
• Ability to apply accounting principles in locating and correcting accounting errors.
• Ability to apply accepted accounting principles to income statements and balance sheets.
• Ability to verify fiscal source documents and application of fees, refunds, collections, and discounts.
• Ability to review fiscal transactions for conformity with applicable laws, rules, policies, and procedures.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to recommend improvements in accounting controls, financial review trails, and business practices.

MINIMUM QUALIFICATIONS

Education, training, and/or experience in accounting, business administration, financial planning, budgeting, or another related field demonstrating competency in analyzing data and records, interpreting policies, rules, and laws, identifying process and procedure deficiencies, and developing practical solutions.

*This position has been reclassed to Staff Accountant; however, it is currently awaiting funding. All duties and responsibilities performed, and minimum qualifications listed, are of a Staff Accountant.

BENEFITS OF WORKING FOR THE STATE OF MAINE:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee. 
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. 
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.  

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Maine State Government is an Equal Opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodation to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.