Accounting Support Coordinator
The Betlem Service Corporation • Rochester, New York • Full Time
Posted on Sat, May 30, 2026
About Us
We offer a broad spectrum of commercial and residential HVAC and facilities services, from rooftop to foundation and everything in between. In addition to HVAC repairs and maintenance, our portfolio of facilities services includes on-site personnel for building management operations and maintenance.
Job Summary
EMCOR Services Betlem is looking for an Accounts Payable & P-Card Coordinator that is responsible for the accurate processing of vendor invoices, the oversight of the Purchase Card (P-Card) program, and serving as a primary point of contact for incoming inquiries. This role requires sharp attention to detail and the ability to maintain organized physical and digital records in a fast-paced environment.
Essential Duties & Responsibilities
Accounts Payable
- Process vendor invoices, ensuring proper coding to the general ledger.
- Match invoices to purchase orders and obtain necessary departmental approvals.
- Research and resolve invoice discrepancies or billing issues with vendors.
- Collect and maintain W-9 forms and set up new vendor profiles in the accounting system.
- Monthly review of vendor statements to ensure no invoices are missing or double-paid.
- Prepare and perform weekly check runs.
P-Card Program
- Audit high volumes of daily/monthly transactions to ensure they have proper business justifications and itemized receipts.
- Ensure all charges are allocated to the correct General Ledger (GL) accounts, department codes, or project numbers.
- Coordinate with the banking partner and the employee to resolve fraudulent charges or merchant billing errors.
- Process applications for new cards, update spending limits, and immediately cancel cards for terminated employees.
Qualifications
#betlem
- 3-5 years in Accounts Payable or general accounting (construction industry a plus).
- Proficiency in ERP systems (like COINS, SAP, or QuickBooks) and Microsoft Excel.
- Ability to handle "paper-heavy" environments while transitioning to digital workflows.
- Ability to handle sensitive financial data and employee expense information with confidentiality.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Geographic Disclosure
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $22.00/hour-$25.00/hour
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.