Accounting Supervisor, AP/AR

Position Overview VarcoMac is seeking an experienced Accounting Supervisor, AR/AP to support the Accounting and Finance Department. This role is responsible for overseeing all Accounts Receivable and Accounts Payable functions while ensuring accurate financial processing, strong internal controls, and effective cash flow management. The AR/AP Supervisor will lead daily accounting operations, support job costing initiatives, and drive process improvements. This position requires close coordination with project managers, operations teams, vendors, customers, and finance leadership.

Key Responsibilities

Client & Stakeholder Engagement

Partner with project managers and operational teams to ensure accurate billing, collections, and vendor payments. Serve as a primary point of contact for AR/AP escalations and issue resolution. Maintain positive relationships with customers, vendors, and internal stakeholders. Provide financial guidance and support related to invoicing, payment processing, and job costing.

Design, Technical, or Operational Execution

Oversee all Accounts Receivable activities, including invoicing, billing, collections, and cash applications. Monitor AR aging reports and ensure timely collection of outstanding balances. Oversee Accounts Payable operations, including invoice processing, payment approvals, and payment runs. Ensure accurate coding of invoices to appropriate jobs and general ledger accounts. Coordinate incoming and outgoing cash activities to support operational needs. Assist with cash forecasting and cash management initiatives. Identify and implement process improvements to enhance efficiency and accuracy.

Project & Cross-Discipline Coordination

Collaborate with project managers to ensure proper allocation of costs and accurate job costing. Investigate and resolve billing, payment, and cost allocation discrepancies. Coordinate with finance, operations, and project teams to support business objectives. Partner with external auditors, vendors, customers, and other stakeholders as needed.

Documentation & Communication

Maintain accurate AR/AP records and supporting documentation. Prepare and review reports related to accounts receivable, accounts payable, cash flow, and job costing. Communicate financial status, risks, and recommendations to management. Support month-end and year-end close activities through accurate recordkeeping and reconciliations.

Leadership & Resource Management

Supervise AR and AP staff and oversee daily departmental operations. Review work for accuracy, timeliness, and compliance with company policies. Train, mentor, and develop team members to support professional growth. Establish priorities and manage workloads to ensure deadlines are met. Promote accountability, teamwork, and continuous improvement within the department.

Desired Skills and Experience

Education & Credentials Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent combination of education and professional experience will be considered.

Experience

5+ years of accounting experience required, with Accounts Receivable and Accounts Payable responsibilities. Previous supervisory or leadership experience preferred. Experience with construction accounting, job costing, or project-based accounting environments required. Electrical construction industry experience preferred.

Technical & Professional Skills

Strong knowledge of Accounts Receivable, Accounts Payable, and general accounting principles. Understanding of construction accounting practices, job costing, and project financial management. Proficiency with ERP/accounting systems and Microsoft Excel. Strong analytical, organizational, and problem-solving skills. Excellent written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High attention to detail and commitment to accuracy. Demonstrated leadership and team management capabilities.

Additional Notes

Reports to the Controller Manages Accounts Receivable and Accounts Payable Staff This role may require occasional interaction with project sites and operational teams. Other duties may be assigned as needed to support business objectives and departmental goals. There is no visa sponsorship available for this position. Salary Range: $75k to $95k