Accounting Specialist

Job Title: Accounting Specialist, Onsite

Location: Verus Associates Inc. (Concord, CA)

Department: Accounting & Finance

Reports To: Controller 

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Position Summary:

The Accounting Specialist is responsible for supporting core accounting functions with a primary focus on full-cycle Accounts Payable, account reconciliations, reporting, and financial analysis. This role ensures accurate financial records, timely processing of vendor payments, and transparent reporting to support management decision-making. Strong attention to detail, analytical skills, and effective cross-functional communication are essential for success in this position.

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Key Responsibilities:

1. Accounts Payable 

• Overseeing full-cycle Accounts Payable operations from invoice receipt through payment
• Audit invoice accuracy, proper general ledger coding, and required approvals
• Prepare and assist with processing vendor payments in accordance with company policies and payment schedules
• Expense reporting processing and management to ensure job charges 
• Processing credit card payments
• Maintain accurate vendor records and documentation, including W-9s and payment terms
• Assist with year-end activities, including 1099 preparation and related reporting

2. Bank Reconciliations & Journal Entries

• Reconcile bank and credit card statements and relevant accounts 
• Assist with preparing and posting journal entries to ensure accurate financial records
• Identify and resolve reconciling items in a timely manner
• Support cash flow monitoring and forecasting activities
• Assist in preparing statistical and financial reports for management review

3. Sales Tax & Compliance Support

• Assist with sales tax reconciliation across multiple jurisdictions
• Prepare and support monthly, quarterly, and annual sales tax filings as required
• Maintain supporting documentation for audits and compliance purposes
• Coordinate with internal teams to resolve tax-related discrepancies and update tax related matrix for Accounts Receivables needs

4. Financial Reporting & Analysis

• Collaborate with department leaders to monitor operating expenses and track budgets
• Support financial transparency through detailed reporting and variance analysis
• Assist management with ad hoc financial analysis and reporting requests
• Help ensure expenses are properly classified and aligned with budgetary guidelines

5. Cross-Functional Collaboration & Communication

• Work closely with Project Managers, Procurement, and department leaders to resolve accounting issues
• Assist clearing WIP 
• Respond to vendor and internal inquiries in a timely and professional manner
• Support the accounting team with additional tasks and special projects as requested by the Controller

6. Audit & Accounting Support

• Provide documentation and support for internal and external audits
• Assist in maintaining accurate and well-organized accounting records
• Support continuous improvement of accounting processes and internal controls
• Cover other accounting and finance departments positions as needed

Minimum Qualifications:

2+ years of experience in Accounting Assistants’ roles (preferred)Familiarity with accounting software and Microsoft Office excel, word and outlook Strong attention to detail and accuracyExcellent communication, problem-solving, and analytical skillsAbility to manage multiple tasks and meet deadlines

• Bachelor’s degree in accounting, Finance, or related field preferred or equivalent experience. 
• 3 or more years of experience in accounts receivable, accounts payable, or general accounting role. 
• Proficiency in accounting software and Microsoft Excel, including Pivot Table experience. 
• Strong understanding of accounting principles and practices. 
• Excellent attention to detail and accuracy. 
• Effective communication skills, both verbal and written. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Strong analytical and problem-solving skills. 
• Experience in reconciliations and financial reporting. 
• Knowledge of internal controls and compliance standards. 

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be added, deleted, or modified as required.