Accounting Specialist

Accounting Specialist
Location: Main Office (112 SW HK Dodgen Loop Temple, TX 76504)
Type: Full-Time, On-Site

Job Overview

Under the direction of the Partners, the Accounting Specialist performs day-to-day accounting and financial administration functions on-site in our Temple, TX corporate office in support of a growing federal government contractor. The position is responsible for accounts payable, accounts receivable, payroll support, timekeeping administration, invoicing, QuickBooks (desktop) data entry, record maintenance, and other routine accounting activities. The Accounting Specialist ensures accurate financial records, timely transaction processing, and compliance with company policies and generally accepted accounting principles (GAAP). Experience supporting government contractors, labor charging systems, and contract invoicing is preferred.

Responsibilities and Duties

• Accesses QuickBooks to add new employees, item lists, and new job codes as assigned by the Senior Vice President. Creates and invoices customers, follows up by phone and email, and handles general Accounts Receivable tasks.
• Processes Accounts Payable. Inputs receipts, invoices, and bills using QuickBooks Desktop (QBD) for data entry. Syncs bank accounts to QBD on the first of the month or when available. Coordinates tracking of financial actions through QuickBooks to match transactions with data entered.
• Scans documents into management systems or databases. Stores complete documents in designated filing folders. Assists in developing and updating Company financial procedures.
• Assists in onboarding new employees with processing I-9 Employment Eligibility verification information through GUSTO software.
• Strong analytical and effective problem-solving skills to identify improvement opportunities; evaluate options and develops solutions.
• Keeps physical copies of invoices, receipts, and bills by month.

Minimum Qualifications

• Five (5) or more years of accounting, bookkeeping, payroll, or financial administration experience.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with QuickBooks Desktop.
• Experience processing accounts payable and accounts receivable transactions.
• Experience supporting payroll processing and employee timekeeping systems.
• Strong attention to detail and accuracy in financial recordkeeping.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to maintain confidential financial and personnel information.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently in a small business environment.

Preferred Qualifications

• Experience supporting a federal government contractor.
• Familiarity with contract invoicing, labor charging, and indirect cost structures.
• Experience with payroll systems such as Gusto, ADP, Paychex, or similar platforms.
• Associate or bachelor's degree in accounting, Finance, Business Administration, or a related field.
• Experience supporting audits, DCAA reviews, or government contract compliance activities.