Accounting Specialist

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Within the Supply Chain team at the Nîmes site, the Buyer/Planner is responsible for the end-to-end execution of the Procure-to-Pay process for direct purchases. Depending on organizational needs, he/she may also support operational activities related to indirect procurement. He/she is responsible for placing and tracking purchase orders in SAP, creating and processing purchase requisitions in Supply Connect, and resolving discrepancies through to final payment. The role requires autonomy, attention to detail, and strong analytical skills, along with effective cross-functional coordination and regular interaction with category buyers.

Main Responsibilities

• Purchase Order Placement and Follow-up (SAP)
  • Convert approved purchase requisitions into purchase orders in SAP.
  • Place orders with suppliers.
  • Review order acknowledgements (pricing, lead times, contractual terms).
  • Actively monitor orders through to delivery.
  • Identify risks of delays or deviations.
  • Escalate to the responsible buyers in case of significant contractual, financial, or commercial risks.
• Purchase Requisition Management (Supply Connect)
  • Create purchase requisitions in Supply Connect on behalf of requesting departments or support them in formalizing their needs.
  • Ensure compliance of requisitions with internal policies and existing contracts.
  • Ensure adherence to the approval workflow.
  • Ensure proper execution of the full Procure-to-Pay process, from requisition to supplier payment.
• Discrepancy & Blocked Invoice Management
  • Resolve discrepancies related to price, quantity, or delivery.
  • Manage blocked invoices in collaboration with Accounts Payable.
  • Ensure timely resolution of administrative disputes with suppliers.
  • Ensure consistency between purchase orders, goods receipts, and invoices.
• Supplier Non-Conformance Management
  • Support the administrative handling of supplier non-conformities.
  • Coordinate with the responsible buyer and the Quality department.
  • Follow up on corrective actions related to purchase orders.
• Data & Systems Maintenance
  • Maintain and ensure reliability of data in:
    • SAP (suppliers, PIR, pricing conditions, lead times)
    • Supply Connect
  • Ensure the quality of procurement master data.
  • Contribute to continuous improvement of processes and tools.
• Quality Management System
  • Support maintaining MasterControl updated for HN-PUR suppliers and the Approved Supplier List (ASL).
  • Assist in requesting and collecting ISO certificates and QMS documentation from suppliers.
  • Help organize and manage supplier QMS documentation (ISO, contracts, quality agreements, etc.).

Education & experience

• Bachelor’s to Master’s degree (Bac +3 to Bac +5 equivalent) in Supply Chain, Procurement, or Logistics.
• Proven experience in an industrial environment.
• Strong proficiency in SAP is required.
• Experience with purchase request management tools (e.g., Supply Connect or similar).
• Professional level of English is required.

Key competencies

• Ability to work autonomously in executing the Procure-to-Pay (P2P) process
• Strong variance analysis skills
• High level of accuracy and data reliability
• Effective prioritization and sense of urgency
• Strong cross-functional communication skills
• Ability to escalate issues appropriately
• Internal customer service orientation