Accounting Specialist

The Accounting Assistant provides support to the accounting department with daily accounts payable, accounts receivable, general ledger, reconciliations, recordkeeping, and administrative activities. This position assists with accurately processing and recording financial transactions, maintaining accounting records, researching discrepancies, and providing backup support to accounting personnel.

The Accounting Assistant works with vendors, customers, purchasing, receiving, sales, customer service, and other departments to help resolve accounting issues and ensure transactions are processed accurately and timely in accordance with company policies and procedures.

Essential Duties and Responsibilities

• Assist with reviewing, coding, and processing vendor invoices and expense reports.
• Assist with verifying invoices, purchase orders, receiving records, and supporting documentation.
• Assist with vendor payment preparation and weekly payment batches.
• Assist with vendor statement, purchase order, and GRNI reconciliations.
• Assist with customer invoicing and posting payments.
• Maintain accurate records of invoices, payments, debits, credits, and other accounting transactions.
• Assist with researching and resolving vendor and customer account discrepancies, deductions, and payment issues.
• Assist with general ledger entries, account reconciliations, and routine bookkeeping activities.
• Assist with month-end, quarter-end, and year-end closing activities.
• Provide information and supporting documentation to accounting personnel as requested.
• Assist with tax payment and filing activities as directed.
• Follow GAAP, company policies, procedures, and internal controls.
• Maintain organized electronic and physical accounting records and documentation.
• Assist accounting personnel with research, data requests, and accounting-related questions.
• Communicate professionally with vendors, customers, and internal departments.
• Provide backup support for Accounts Payable, Accounts Receivable, and General Ledger Transactions.
• Cross-train in accounting functions to provide departmental coverage.
• Maintain confidentiality of financial and company information.
• Assist with improving accounting processes and procedures.
• Perform other job-related duties as assigned.

Qualifications and Requirements

• High School Diploma or GED required; accounting or finance coursework preferred.
• 1–3 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or a related field preferred.
• Basic understanding of accounting and bookkeeping principles.
• Familiarity with AP, AR, general ledger, and account reconciliation processes.
• Experience with accounting or ERP software preferred; Epicor, QuickBooks, or Sage experience is a plus.
• Proficiency with Microsoft Office, particularly Excel.
• Strong computer and data entry skills.
• Excellent attention to detail, accuracy, organization, and time management.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to work independently and effectively as part of a team.
• Positive, dependable, and professional attitude.
• Ability to maintain confidentiality.