Accounting Specialist, Payroll and Retirement Plans

The Accounting Specialist, Payroll and Retirement Plans is responsible for calculating and providing monthly and biweekly payroll, which is 50% of the time. The remainder of the time is spent administering the functions of the company’s Profit Sharing Trust and supporting its 401(k) plan, which is administered in conjunction with outside service providers, independently. Additionally, this role supports the company’s payroll, shareholder, and benefits functions. As a member of our Accounting team, your job would involve:

Payroll

• Processing biweekly and monthly payroll for 3500+ employees across multiple states; calculating the correct amount, incorporating overtime, deductions, bonuses, etc., with the assistance of a computer system
• Understanding the workflow of the payroll cycle and using the payroll vendor appropriately
• Demonstrating payroll knowledge through the quality and quantity of work
• Processing parental leaves, leaves of absence, time without pay, and terminations
• Processing changes in schedules, health insurance, taxes, and other information
• Maintaining and documenting all payroll records and staff members’ personnel files
• Receiving approval from upper management for payments when needed
• Processing salary changes, deductions, bonuses, vacation payouts, and benefits payments for staff members
• Working with outside companies to complete employment verifications for past and current employees
• Responding to payroll queries from staff members promptly
• Analyzing payroll issues and recommending corrective actions.

Profit Sharing Trust Retirement Plan

• Addressing member questions regarding loans and distributions
• Preparing distribution paperwork, processing distributions and applicable withholding taxes
• Administering loan policies, including follow-up processes
• Processing loan applications, preparing loan payment calculations
• Processing year-end tax forms (1099s)
• Monitoring cash flow.

401(k) Retirement Plan

• Addressing member questions and guiding them through the provider's website when needed
• Working with service providers to support plan operations
• Working with service providers to broadcast financial wellness offerings and educational materials
• Maintaining the plan’s fiduciary responsibilities, including monitoring performance of the plan, its service providers, and fees
• Coordinating communications to staff and the internal fiduciary committee.

Overall Retirement Plan Responsibilities

• Preparing year-end audit work papers and assisting with year-end audit
• Preparing/verifying annual reports, compliance testing, and Form 5500 filings
• Monitoring legislative changes and working with service providers to implement plan changes.

General Accounting Support

• Supporting payroll processing and benefits administration functions
• Shareholder services support (dividends, change of direct deposit, and mailing address changes)
• Assisting with projects
• Supporting year-end activities
• Maintaining confidentiality; protecting staff members’ data as identified in state and federal laws and internal controls.

• Bachelor's or associate degree with coursework in accounting preferred and/or 2-3 years of applicable work or military experience
• Previous retirement plan administration experience
• Previous accounting/payroll experience
• General knowledge of the accounting cycle
• Strong analytical and problem-solving skills, numerical aptitude
• Ability to interact effectively with all levels of management
• Strong attention to detail
• Exceptional organizational skills
• Exceptional written and verbal communication skills
• Knowledge of Excel spreadsheets and spreadsheet functions
• Ability to multitask in a fast-paced environment.

Hiring salary range: $57,600 - $69,600 per year. 

Actual salary will be determined based on an individual's skills, experience, education, and other job-related factors permitted by law.

MEDITECH offers competitive employee benefits including but not limited to health, dental, & vision insurance; profit sharing trust and 401(k); tuition reimbursement, generous paid time off, sick days, personal time, and paid holidays. 

This is a hybrid role which includes a blend of in-office and remote work as designated by the management team.  

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. MEDITECH will not sponsor applicants for work visas.