Accounting Specialist - Payables & Receivables

Our Accounting Specialist - Accounts Payable & Accounts Receivable role is an existing position due to solid growth of our organizations. The position does not eligible for remote work (100% in office) at our corporate office location in Scottsdael. Our ideal candidate is a solid team player who is committed to completing timely and accurate tasks, while being responsive to internal customers and external vendors and clients.
Wage Range: $22 - $35 / Hour

Accounts Payable Duties & Responsibilities - An Accounts Payable (AP) Specialist manages an organization's financial liabilities by processing vendor invoices, verifying purchase orders, reconciling discrepancies, processing payments, and maintaining accurate financial records.

• A/P full cycle - three-way matching of Purchase Orders, Receivers, and Invoices
• Invoice Processing:  Receiving, distributing, and accurately processing vendor invoices, High volume processing of supplier invoices and subcontractor monthly pay applications.
• Apply Use Tax for material invoices related to out of state projects
• Resolve discrepancies between invoices and purchase orders and receivers
• Resolving payment discrepancies and documentation; insuring credits are received for outstanding memos in a timely manner while maintaining visibility
• Post approved invoices, follow up with Project Managers for approvals
• Monitor vendor accounts by reconciling monthly vendor statements
• Some administrative duties will be included on “as needed basis”

Accounts Receivable Duties & Responsibilities - An Accounts Receivable (AR) Specialist manages incoming customer payments by processing invoices, applying payments, and reconciling accounts to ensure timely collection and a healthy cash flow.

• Invoicing and Payment Processing by generating and distributing customer monthly payment applications, applying customer payments (checks, electronic transfers, etc.) to the correct billings, and processing any adjustments like credit memos.
• Account Reconciliation includes reconciling accounts receivable receipts against monthly billings to ensure accuracy and resolve any discrepancies between payments and invoices.
• Collections includes following up on past-due accounts by sending reminders, making collection calls, and collaborating with customers to resolve late payments.
• Preparing and analyzing AR aging reports to identify overdue accounts, track collection efforts, and provide reports to management.
• Responding to customer inquiries, addressing billing issues, and working with Project Managers to address customer concerns.
• Maintaining accurate and up-to-date customer records, including billing and contact information.
• Assisting with month-end and year-end closing activities, such as preparing journal entries and supporting financial reporting.

Knowledge, Skills and Abilities

• 2+ years of Construction Industry experience is a must
• Proficient typing, data entry with an emphasis in accuracy and attention to detail
• Strong verbal and written communication skills are a must
• Professional telephone presence to resolve vendor issues
• Proficiency with Microsoft Office Suite (ie, Word, Excel, Outlook, Teams)
• Understanding of AZ, CA, NV, TX sales and use tax applications will be a plus
• Experience with Viewpoint Vista will be a plus

Agate Steel is an equal opportunity employer and contractor. All qualified applicants will receive consideration for employment without regard to their protected veteran status, nor will they be discriminated against on the basis of disability.

Drug Free and Alcohol Free Workplace. Safety sensitive position.  All employment offers are contingent upon pre-employment drug and alcohol testing

EOE AA M/F/Vet/Disability