Job Summary/Overview

The Accounting Specialist is responsible for supporting daily financial activities with a focus on accounts payable, reconciliations, and transactional accuracy. This role requires a strong understanding of basic accounting principles, excellent attention to detail, and the ability to manage financial data efficiently using accounting systems and Excel. The ideal candidate brings hands-on experience in financial operations and a commitment to accuracy, compliance, and process improvement.

ScheduleMonday-Friday

7:00 AM - 3:30 PM

Essential Duties and Responsibilities

The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may be expected to perform other duties as assigned, including working in other areas to cover absences or balance the workload.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review, code, and process vendor invoices accurately and in a timely manner
• Perform full-cycle accounts payable, including verification, approvals, and payment processing
• Ensure all transactions comply with internal policies and procedures
• Reconcile credit card statements, vendor accounts, and bank records
• Identify, investigate, and resolve discrepancies promptly
• Maintain accurate and current financial records
• Enter and manage financial data within accounting software systems
• Ensure integrity, completeness, and accuracy of financial information
• Maintain organized documentation for all transactions
• Count and verify cash receipts with a high level of accuracy
• Prepare and process bank deposits
• Maintain proper documentation and internal controls for cash handling
• Create and maintain Excel spreadsheets for tracking financial activity
• Use formulas and functions to support reporting and analysis
• Assist in preparing financial reports and summaries
• Assist with month-end closing processes and deadlines
• Prepare reconciliations and supporting schedules
• Ensure all financial data is complete and accurate for close
• Follow established accounting procedures and internal controls
• Support audit activities by providing documentation and information
• Identify and recommend process improvements to increase efficiency
• Communicate with vendors and internal teams to resolve issues
• Provide administrative and financial support across departments as needed
• Performs all duties in compliance with Company standards, policies, and directives
• Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices
• Maintains a positive and professional demeanor toward all co-workers and vendors
• Other duties as assigned

Working Conditions

The working conditions de Majority of work performed in enclosed areas.  Outside activities and exposure to environmental element, heat/cold may be possible.

The work environment characteristics described here are representative of those an individual may encounter while performing the essential functions of this job. The typical noise level is moderate steady.

Physical Requirements

While performing the duties of this job, the individual will be required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and taste or smell; will regularly be required to stand, walk, and to lift up to fifty pounds; and will frequently be required to sit use hands to finger, handle, or feel, taste or smell.  Vision requirements are close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

Organizational Relationships

Reports to: Senior Manager, Accounting

Direct Reports: N/A

Qualifications (Education, Experience, Technical Skills)

• Minimum of 2+ years of accounting, accounts payable, or financial operations experience
• Strong understanding of basic accounting principles (debits, credits, general ledger concepts)
• Demonstrated experience with accounts payable processes and invoice coding
• Experience performing credit card and account reconciliations
• Proficiency in Microsoft Excel, including formulas and spreadsheet creation
• Experience with accounting software systems (e.g., Sage, SAP, Oracle, or similar)
• Strong 10-key data entry skills with high accuracy
• Experience handling cash, counting money, and preparing deposits
• Exceptional attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Experience with Sage Accounting Software systems
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred but not required)
• Experience in Property Management

Key Competencies

• Attention to detail and thoroughness
• Dependability and accountability
• Confidentiality and integrity
• Strong organizational and time management skills
• Effective communication skills
• Strong analytical and problem-solving skills
• Ability to work independently with minimal supervision

Special Requirements

• Must have a valid driver's license or state identification card.
• Must pass a background check and drug screen.