Overview

The Accounting Specialist is responsible for accurately processing a high volume of vendor invoices and financial transactions on behalf of customers. This role supports day-to-day accounting operations by ensuring timely invoice processing, credit card expense entries, payment verification activities, and responding to internal and external inquiries.

Responsibilities

Primary Responsibilities

• Process a high volume of customer vendor invoices daily, ensuring accuracy and adherence to established procedures and service level expectations.
• Record credit card transactions related to operating expenses.
• Process and record internal and customer IT-related purchases.
• Assist with account reconciliation activities by completing payment verifications for internal teams, customers, and vendors.
• Investigate and resolve invoice, payment, and transaction discrepancies in a timely manner.
• Respond to and manage accounting-related tickets, inquiries, and requests through the designated ticketing system.
• Collaborate with internal departments and obtain necessary documentation and resolve outstanding issues.
• Maintain accurate financial records and supporting documentation in accordance with company policies and accounting standards.
• Support month-end and year-end accounting activities as needed.
• Identify opportunities to improve processes and enhance operational efficiency.

Qualifications

Qualifications

• Associate’s or Bachelor's degree preferred but not required.
• 1–3 years of accounts payable experience preferred.
• Experience processing high-volume transactions in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with accounting software and ticket management systems preferred.
• Strong problem-solving and analytical abilities.

Key Competencies

• Accounts Payable Processing
• Invoice Management
• Payment Verification
• Account Reconciliation Support
• Customer Service
• Data Accuracy and Integrity
• Time Management
• Team Collaboration
• Process Improvement

This position plays a critical role in ensuring accurate and timely financial processing while providing excellent support to customers, vendors, and internal stakeholders.

Education and Experience:

• The individual will preferably have earned a Bachelor's degree in a related field from a four-year college or university. One to two years related experience, training and/or equivalent combination of education and experience will be considered.
• To perform this job successfully, an individual should have knowledge of Microsoft Office programs (Word, Excel, PowerPoint, and Outlook). Knowledge of accounting software, database software and/or project management software is helpful but not required.