Accounting Specialist II

This temporary position is located within the Accounts Payable unit of the Facilities Services Finance Office and is responsible for processing expenses related to purchases, goods received, and services rendered. This includes handling invoice payments and procurement card transactions. The unit also manages new vendor request invitations, ensures procurement card charges are distributed to the correct accounts, and reconciles account activity in accordance with fiscal policies. In addition, this position supports and coordinates financial, and accounting functions related to both Accounts Payable and Accounts Receivable.

• Perform accounts payable functions such as processing invoices, issuing vendor payments, and distributing procurement card costs. 

• Research and resolve discrepancies related to accounting and financial transactions.

• Interpret contract payment requirements and ensure all payments are processed in compliance with contract terms and conditions. 

• Verify accurate chart of accounts and general ledger coding for all payables, identifying and processing assets appropriately, and supporting new vendor onboarding requests. 

• Work closely with vendors, campus customers, and internal departments to resolve account discrepancies. 

• Provide support to internal departments by assisting with financial processes, including offering guidance on creating purchase orders and completing receivers as needed. 

• Perform work with accuracy and efficiency, and demonstrate the ability to work independently, and require minimal oversight and supervision.

• Required Education:       

  •  High school diploma or GED

• Required Experience: 

  • Minimum of four years’ accounting experience

• Required Knowledge, Skills, Abilities: 

  • Knowledge of standard financial policies and procedures.

  • Excellent attention to detail and accuracy. 

  • Knowledge of Microsoft Word and Excel.

  • Ability to provide excellent customer service. 

  • Ability to communicate effectively both in-person and in writing. 

  • Ability to perform work accurately, independently, and require minimal oversight and supervision.

• Other Conditions: Valid Driver’s license
• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Work Location

• University of Tennessee – Knoxville, TN Campus
• This is an on-site position

Compensation and Benefits

• UT market range: MR05
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

About The College/Department/Division

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville’s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute.  The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.