Accounting Specialist II

Overview

The Accounting Specialist II supports the accounting department by performing routine and moderately complex accounting tasks. This includes processing invoices, reconciling accounts, and maintaining financial records. The role requires attention to detail, basic knowledge of accounting principles, and the ability to work both independently and collaboratively.

Key Responsibilities

• Review and process job-related paperwork and enter cost transactions into the accounting system.
• Assist in preparing client invoices and ensure accurate billing entries.
• Enter invoice data into the database and verify daily balances with the accounting system.
• Apply cash receipts to client accounts and maintain transaction logs.
• Support month-end reconciliation tasks, including basic account balancing.
• Help identify and resolve minor discrepancies between billing and invoicing systems.
• Provide backup support for front desk duties, including answering phones and greeting visitors.

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field preferred.
• 1–2 years of experience in accounting or bookkeeping.
• Basic proficiency in Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• 
  Familiarity with accounting software (e.g., AS400 or Microsoft Business Central is a plus).
• Experience with data entry and financial recordkeeping.

Work Environment

• Office-based role with standard business hours.
• Occasional overtime may be required during peak periods (e.g., month-end).