Accounting Specialist

Accounting Specialist 

Housing Matters partners with individuals and families to create pathways out of their homelessness into permanent housing. We are a leader in working to end homelessness – and we want you to be part of our team! We are looking for individuals eager to make a difference and willing to enthusiastically commit to join in our vision that homelessness in Santa Cruz County should be rare, brief, and non-recurring.

As part of the Housing Matters administration team, working under the supervision of the Accounting Manager, the Accounting Specialist is responsible for general accounting functions including but not limited to Accounts Payable, Payroll, and Deposits. 

Hours and Benefits

The Accounting Specialist is a full-time, non-exempt position, eligible for our generous benefits plan:

Benefits Summary:

• 6 Medical plans - 100% employee coverage for select plans
• Dental - 100% employee coverage
• Vision - 100% employee coverage
• Life insurance (UNUM) - 100% employee coverage
• Chiropractic and Acupuncture (for those who elect medical insurance) - 100% employee coverage
• 403b Retirement Savings matched up to 3% dollar-for-dollar with no vesting period
• Employee Assistance Program (EAP) and Travel Assistance
• PTO: 20 days annually, 1 paid floating holiday, 9 paid holidays

Regular schedule is Monday through Friday. 

Starting Wages (Offer is Dependent on Experience)

$32.00 $32.96 $33.95 $34.97 $36.02 $37.10

Preferred Experience/ Education Requirements

• Bachelors in accounting preferred, or 2+ years of related professional experience
• Sage/Intacct, ADP, Salesforce knowledge a plus
• Proficiency with Excel and Google Sheets 
• Certification in accounting preferred
• Proficient data entry skills

Thorough knowledge of:

• General accounting practices and procedures, with the ability to train others in related practices and procedures
• Accurate record-keeping and reporting
• Payroll processing
• Accounts Payable

Some knowledge of:

• Cash management
• Accounts Receivable

ESSENTIAL FUNCTIONS:

• Responsible for posting entries, verifying and reconciling input to the financial reporting system, processing payments,, and/or assisting in the preparation of billings and other financial reports. 
• Perform routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
• Respond to inquiries and contact other departments and/or vendors to resolve a variety of problems. 
• Assist in the performance of various clerical duties.
• Compute, classify, and record numerical data to keep financial records accurate.
• Perform routine calculating, posting, and verifying duties to obtain primary financial data.
• Compile spreadsheets to assist with accounting reports.
• Maintain office hour availability to assist Housing Matters Staff with emergency funding for participant and program needs.
• Administrative oversight of Credit Card use and activity. 
• Assist in maintaining financial files.
• Generating billing and sending out documentation associated. 
• Conducts all duties associated with accounts payable including interacting with staff and vendors; processing invoices; expense coding; and data entry.
• Conducts all duties preparing and managing deposits from all sources. 
• Conducts finance duties associated with semi-monthly payroll.
• Assist with reviewing expenses concerning P&L reports.
• Assists with the preparation of audits or monitoring activities including required annual financial audits.
• Train staff members on the funds request process, related finance procedures, and new system upgrades or process changes as needed.
• Assist with year-end 1099 preparation and filing, including vendor review, documentation follow-up, and related support as needed.
• Participate in training on Housing Matters’ accounting systems, internal finance processes, grant coding structure, and department procedures to support accurate and consistent accounting practices. 
• Gather all necessary financial reporting to federal, city, and state agencies, as needed.
• Performs clerical and administrative support as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

All qualified applicants will receive consideration for employment at Housing Matters without regard to race, color, creed, religion, national origin, ancestry, physical or mental disability, medical condition (including cancer-related and genetic characteristics), marital status, sexual orientation, age (over 18), veteran status, gender, pregnancy, or any other non-merit factor unrelated to job duties. Such action shall include, but not be limited to, the following: recruitment; advertising, layoff or termination, rates of pay or other forms of compensation, selection for training (including apprenticeship), employment, upgrading, demotion, or transfer.