Accounting Specialist

SUMMARY:

We are seeking a detail-oriented Accounting Specialist to join our accounting team. This role is responsible for processing vendor payments, customer & client billing, Medicaid billing, and maintaining accurate financial records. The ideal candidate is organized, analytical, understands accounting and billing workflows, and values accuracy and confidentiality.

DUTIES AND RESPONSIBILITIES:

Accounts Payable & Accounts Receivable

• Process invoices and payments using QuickBooks and Bill.com
• Maintain purchase orders, vendor files, and credit card reconciliations
• Prepare and send customer invoices, record and track payments
• Follow up on customer and vendor past-due accounts
• Support month-end tasks including bank reconciliations, rent invoicing, and chore service billing
• Assist in preparing annual 1099/1096 filings

Medicaid Billing

• Maintain and track Medicaid Plan of Care information, authorizations, and units
• Review service documentation for accuracy and compliance
• Submit billing through the electronic Medicaid billing system

• Responsible for processing billing for Medicaid and other services provided that require billings to clients/recipients

• Post Medicaid receipts and resolve discrepancies
• Maintain participant billing files and archived records

General & Administrative

• Handle financial and participant records with strict confidentiality
• Assist with receptionist coverage as needed
• Support continuous improvement of billing and accounting processes
• Participate in required training, meetings, and compliance activities
• Perform other duties as assigned

MINIMUM EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• 2+ years of office experience
• 2+ years of billing experience; Medicaid billing preferred
• Experience with QuickBooks, Bill.com, and Microsoft Office programs
• Strong attention to detail, accuracy, and follow-through
• Ability to interpret billing data and resolve discrepancies
• Excellent communication and customer service skills
• Ability to learn new systems and adapt to evolving processes
• Meets agency driving/insurance requirements (21+ and licensed for 3+ years)

LICENSE AND IMMUNIZATION REQUIREMENTS:

• Valid Alaska Driver’s License
• Annual PPD test

WORKING CONDITIONS:

• Ability to perform medium-duty work (lifting up to 10 lbs occasionally)
• The worker is not substantially exposed to adverse environmental conditions.

PHYSICAL ACTIVITIES:

• Reaching:        Extending hand(s) and arm(s) in any direction.
• Lifting:            Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. 
• Repetitive Motions:  Substantial movements (motions) of the wrist, hands, and/or fingers.
• Driving:           Minimum standards required by State Law (including license).