Accounting Specialist

Performs the accounts payable function, credit card balancing, Federal Reserve account balancing, and other accounting duties. 

Essential Duties: 

• Maintains AVID Banktel system and processes accounts payable in accordance with the Bank’s Approval Policy for Invoices, Expense Reports and Fixed Assets.
• Obtains appropriate W-9’s and prepares annual 1099s for accounts payable vendors. Works with Deposit Operations to ensure timely and accurate processing of 1099s. 
• Ensures that cleared payments are properly recorded in the AVID Banktel system.
• Performs daily credit card reconciliation. 
• Performs daily ICS reconciliation and works with Deposit Operations to resolve differences.
• Performs daily Federal Reserve reconciliations and works with internal partners to resolve differences. 
• Reviews daily ledger entries to ensure all entries made by all departments are properly documented and prepared under dual control
• Performs weekly, monthly, and quarterly public funds reports and file with the State. 
• Prepares for and assists with internal and external audit documentation.
• Other account reconciliations, projects, or research as directed by the CFO or Controller.

Non-Essential Duties:

•   Participates in Bank-sponsored and other community/civic events.
•   Performs other duties as assigned.

Supervisory Responsibilities: 

• This position has no supervisory responsibilities. 

Other Duties: 

This job description is not designed to be an exhaustive list of duties. Duties, responsibilities, and activities may 

change at any time with or without notice. 

Bank wide Expectations: 

• Stays current, maintains knowledge of, and complies with all F & M products and services and policies and procedures.
• Maintains organized files and a neat and orderly work area and secures all negotiable and/or confidential records.
• Protects the bank's and customers' information; knowledge of customers and their relationship with the Bank must be kept in absolute confidence.
• Displays a positive, cooperative spirit, professionalism, and a responsible attitude to staff and customers always. 
• Leads by example while being a team player. 
• Participates in Bank-sponsored and other community/civic events as schedule allows. 
• Represents F & M Bank professionally and courteously while in contact with the public, either in person or by telephone.
• Pursues personal development opportunities to improve knowledge as it relates to position, compliance, and the bank in general.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The 

requirements listed below are representative of the knowledge, skills, and/or abilities required. 

Knowledge, Skills, and Abilities

•   Ability to communicate effectively orally and/or in writing.
•   Ability to respond to sensitive inquiries.
•   Ability to define problems, collect data, establish facts, and draw valid conclusions.
•   Ability to prioritize and meet deadlines.
•   Ability to work with limited supervision.
•   Ability to work with and maintain confidential information. 
•   Proficient organizational skills with ability to function in a flexible work environment.
•   Proficient in Excel and Word.
•   Professionalism in dealing with customers and fellow employees.

Education and/or Experience (Required and Preferred) 

Preferred: 

• Associates Degree or equivalent from two-year college or technical/trade school; or 
• A minimum of two years’ related experience or equivalent combination of education and experience. 

Required: 

• One-year certificate from college or technical school; and 
• A minimum of six months related experience or equivalent combination of education and experience. 

Certificates, Licenses, and Registrations: 

• Current driver’s license to travel to other bank branch locations and other bank-related travel.

Physical and Mental Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The employee regularly sits and uses hands to finger, handle, or feel objects, tools, or controls.
• The employee frequently is required to talk or hear.  
• The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, or crouch.  
• The employee must regularly lift and/or move up to 10 pounds and may occasionally lift up to 50 pounds.  
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  

Work Environment: 

• Work is primarily performed in an office setting where the noise level is usually moderate. 
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.  

Position Type/Hours: 

This is a non-exempt position working Monday – Friday, 8:30 a.m. – 5 p.m. with overtime as necessary. 

Travel: 

Occasional travel primarily within the Bank’s market areas during the business day with occasional out-of-area and overnight travel.