Accounting Specialist

Position Summary

Works under the general supervision of the Fiscal Manager performing the daily and routine duties of accounts payable, accounts receivable, and other general accounting support functions; maintaining specialized computer databases, spreadsheets, and similar reports to obtain, verify, and update transactions related to all accounts payable and accounts receivable functions.  

Pay Grade: 45 

Salary Commensurate with Experience and Education  

Minimum Qualifications

• Four (4) years clerical related experience in an accounting or finance environment; AND 
• High school diploma or possess a GED; OR  
• Bachelor's degree from an accredited college or university in accounting, finance, business administration or closely related field; OR  
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.   

Duties and Responsibilities 

• Reviews W-9’s for all client services cases; ensuring W-9 information agrees with GEMS vendor information.  
• Prepares invoices, emergency payment requests and other accounts payable documents for payment; coding requests with proper account codes and ensuring sufficient budget availability. 
• Assists Senior Accounting Specialist with accounts receivable log and timely receipt of payments and other general accounts payable functions as needed.  
• Assists with reconciliations of grant funds and accounts, verify reports with the County GEMS operational statements, and review ledger balances for accuracy and completeness of account postings.  
• Verifies accuracy of emergency services checks, mail checks and track payment status, following-up on all outstanding checks within a timely basis.  
• Scans accounts payable documents, emergency services requests, and other fiscal documents into OnBase.  
• Balances and reconciles accounts receivable and accounts payable with the general ledger and all emergency services payments with the assigned program staff.  
• Assists with month end closing, annual audits, monitoring reviews and year-end closing. 
• Resolves problems or discrepancies regarding accounts payable and accounts receivable issues.  
• Assists Fiscal Manager with general administrative functions, such as maintaining filing systems, compose/type correspondence, photocopying, and fiscal workflow support.  
• Performs other related duties as required or directed.

KSA 

• Knowledge of accounting principles, accounts payable, accounts receivable, and basic bookkeeping procedures.  
• Knowledge of business English and Math, modern office practices, procedures, and equipment.  
• Knowledge of Microsoft Word and Excel and computer use and related software.  
• Skill in operating office machines and computers which includes word processing, spreadsheets, and database management.  
• Ability to communicate effectively, express ideas clearly and concisely, verbally and in writing. 
• Ability to exercise good judgment in evaluating situations and making decisions.  
• Ability to analyze and solve problems.  
• Ability to maintain a high degree of confidentiality.  

Disclaimer 

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate. 

Shelby County Resident Disclaimer 

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include appointed positions with the Sheriff’s Office, Division of Corrections, or the Fire Department.