Accounting Specialist

Description

CWS is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

Job Summary

The Accounting Specialist is a hands-on, detail-oriented position responsible for supporting day-to-day accounting and administrative operations for both the company’s internal office functions and assigned municipal clients. This role splits time between general office support, accounts payable, accounts receivable, payroll time collection, and municipal bookkeeping, requiring strong organizational skills, accuracy, and the ability to manage multiple priorities across environments. The ideal candidate is comfortable working independently, interacting with municipal officials and auditors, and maintaining accurate financial records in compliance with company and municipal requirements.

Key Responsibilities

General Office & Administrative Support

• Handle incoming mail, phone calls, and general office communications
• Maintain office organization, supplies, and basic administrative functions
• Maintain and track Certificates of Insurance
• Provide support for local municipal audits, as necessary
• Assist with general administrative requests from management and operations teams

Accounts Payable

• Manage petty cash, including reconciliation and documentation
• Process and track monthly postage expenses
• Support accounts payable functions across company and municipal operations, as assigned

Accounts Receivable

• Prepare and issue invoices based on work orders
• Assist with collections and resolution of customer billing issues
• Maintain accurate accounts receivable records and supporting documentation

Payroll Support

• Collect, review, and reconcile employee time records
• Coordinate with payroll processing to ensure accurate and timely payroll submission
• Address timekeeping discrepancies in coordination with supervisors

Municipal Bookkeeping & Client Support

• Coordinate, support, and attend monthly municipal board meetings
• Maintain required municipal financial logs and records
• Manage municipal banking activities and loan documentation
• Process cash receipts and apply payments accurately
• Manage purchase orders, including tracking and documentation
• Handle municipal accounts payable, including:
  • Invoice coding
  • Check preparation and processing
  • Vendor management and correspondence
• Maintain municipal accounting records within QuickBooks
• Serve as a point of contact for municipal staff on routine financial matters

Qualifications

• Associate’s degree in Accounting, Finance, or a related field (Bachelor’s preferred)
• 2+ years of experience in accounting, bookkeeping, or related financial support roles
• Prior experience with municipal or governmental accounting strongly preferred
• Proficiency in QuickBooks (required for municipal bookkeeping)
• Solid understanding of AP, AR, payroll support, and basic accounting principles
• Strong attention to detail with the ability to meet deadlines and manage multiple priorities
• Comfortable communicating with municipal officials, vendors, and internal staff
• Proficient in Microsoft Excel, Word, and general office software
• Knowledge of Deltek Vantagepoint preferred