Accounting Specialist, Cash Receipts and Funding Coordinator

Job Summary

The Accounting Specialist – Cash Receipts & Funding Coordinator is responsible for processing and reconciling all cash and check receipts for a four-store dealership group. This position ensures timely and accurate posting of customer payments, vehicle funding transactions, accounts receivable activity, and intercompany accounting entries. The role works closely with Sales, Finance, Service, Parts, and Management teams to maintain accurate accounting records and resolve posting discrepancies.

About Us

Parkway Family Auto Group is a locally owned and operated automotive group that has proudly served the Houston, Tomball, and Kingwood community for over 45 years. Built on a foundation of integrity, customer service, and long-term relationships, we are committed to delivering exceptional experiences for both our customers and employees. As we continue to grow, we are looking for dedicated professionals who want to build a lasting career with a stable and respected organization.

Essential Duties and Responsibilities

Cash and Check Processing

• Receive, verify, and process all cash, check, and electronic payments received by the dealership group.
• Post daily receipts from Sales, Service, Parts, Body Shop (if applicable), and other departments.
• Balance daily cash receipts to supporting documentation and bank deposits.
• Prepare and reconcile daily deposit reports.
• Investigate and resolve payment discrepancies promptly.

Vehicle Funding Administration

• Process and post funding for all retail, lease, and wholesale vehicle transactions for all four dealership locations.
• Monitor contracts in transit and follow up with lenders regarding funding status.
• Verify funding amounts and ensure accurate posting to the general ledger.
• Resolve funding shortages, chargebacks, and lender discrepancies.
• Maintain funding schedules and ensure timely reconciliation.

Accounts Receivable Management

• Post customer and vendor payments to accounts receivable accounts.
• Maintain and reconcile cash receivable schedules.
• Research and resolve aged receivable balances.
• Follow up on outstanding receivables and coordinate collections activities as needed.
• Ensure all receivable transactions are accurately supported and documented.

Parts, Service, and Sales Accounting

• Post payments received from Parts, Service, and Sales departments.
• Reconcile departmental receivable accounts.
• Research and correct posting errors affecting departmental balances.
• Work with department managers to resolve discrepancies and missing documentation.

Intercompany Accounting

• Process and reconcile intercompany transactions among all four dealership locations.
• Identify and correct intercompany posting errors.
• Ensure transactions are recorded in the appropriate accounts and entities.
• Reconcile intercompany schedules monthly and resolve outstanding balances.

Account Reconciliations and Reporting

• Reconcile assigned balance sheet accounts monthly.
• Maintain accurate schedules for cash receivables, funding receivables, and intercompany accounts.
• Assist with month-end and year-end closing processes.
• Prepare accounting reports and supporting schedules as requested by management.
• Ensure compliance with dealership accounting policies and internal controls.

Titles, MCOs, and Payables Support

• Receive, organize, log, and maintain incoming vehicle titles and Manufacturer's Certificates of Origin (MCOs/MSOs).
• Track title and MCO inventory to ensure documents are properly accounted for and readily available when needed.
• Coordinate with sales, finance, and title clerks to resolve missing or incomplete documentation.
• Maintain accurate title logs and filing systems in accordance with dealership policies and state requirements.
• Assist with processing title packets and supporting documentation as requested.

Accounts Payable and Parts Invoice Support

• Assist the Accounts Payable team with invoice processing and document management.
• Review, verify, and post parts invoices accurately to the general ledger and vendor accounts.
• Match invoices to purchase orders and receiving documentation.
• Research and resolve invoice discrepancies with vendors and dealership personnel.
• Support month-end closing activities by ensuring invoices are posted timely and accurately.
• Assist with vendor statement reconciliations and outstanding invoice follow-up.

Why Join Parkway?

We believe in investing in our employees and creating opportunities for long-term success. Our comprehensive benefits package includes:

• Medical, Dental, and Vision Insurance
• Life Insurance and Short-Term Disability
• 401(k) with Company Match
• Paid Vacation and Paid Holidays
• Ongoing Training and Continuous Improvement Programs
• Employee Discounts on Vehicles, Parts, and Services
• Career Advancement Opportunities within a growing organization

Parkway Family Auto is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.