Accounting Specialist

Local benefits/insurance firm seeking and Accounting Specialist to support the Finance Department by processing accounts payable and receivable transactions, managing invoices and payments, reconciling accounts, and assisting with day-to-day accounting operations across multiple entities.

Responsibilities

• Manage incoming mail, including post office pickup, sorting, and distribution
• Enter vendor invoices and process employee expense reports
• Research and resolve invoice and payment discrepancies
• Respond to vendor and internal inquiries regarding payment status
• Reconcile corporate credit card statements
• Generate customer invoices and accurately post incoming payments
• Prepare bank deposits using remote deposit capture
• Maintain accurate AP/AR records within the accounting system
• Monitor aging reports and follow up on outstanding balances
• Assist with additional accounting and administrative duties as needed

Qualifications

• 1–3 years of AP/AR or general accounting experience required
• Experience with QuickBooks Enterprise preferred
• Knowledge of intercompany billing, job costing, and class accounting preferred
• Strong understanding of general ledger functions
• Proficiency in Microsoft Office Suite, especially Excel
• Strong attention to detail, organization, and communication skills
• Ability to multitask and meet deadlines in a fast-paced environment

Education

• High school diploma or equivalent required
• Associate or Bachelor’s Degree in Accounting, Finance, or related field preferred

Additional Information

• Full-time, in-office position
• Monday–Friday, 8:00 a.m.–5:00 p.m.
• Salary rang of $55,000 - $60,000 depending on experience