Hiring Range Level II: $26.05 - $31.25 based on experience

Application Timeline: Applications accepted through June 10, 2026, however, may remain posted until filled.

Benefits: Accrued Sick Leave, Prorated Holidays and Vacation

Job Summary: This position is an effective, accurate, and responsive resource for Accounts Payable services for vendors, internal departments, as well as the public. The role performs the following duties: ensures the accuracy, timeliness, and reconciliation of all Town of Eagle invoices and vendor accounts; verifies accurate invoice coding in relation to general ledger account codes and annual budgets; confirms invoices are processed for payment in accordance with Town financial policies; provides outstanding customer support to both employees and vendors seeking information regarding invoice processing and/or reconciling; manages and maintains accurate and well-organized Accounts Payable records/files. This position may be cross trained to assist with other finance related tasks as a backup during breaks and absences. Position placement at I or II level will depend on experience, education, and certifications.

Essential Functions:

1. Enter and process invoices in compliance with accounts payable and procurement policies and procedures
2. Develop and maintain a working knowledge of all processes, policies, and standard operating procedures
3. Ensure invoices are paid in a timely and accurate manner
4. Compare contracts, prices, terms of payment, and other charges to invoices for accuracy confirmation
5. Monitor vendor statements and invoices and collaborate with vendors to resolve any discrepancies via phone or email correspondence.
6. Understand and monitor account budgets and account balances and communicate issues with respective departments and managers
7. Investigate and resolve problems associated with the processing of invoices
8. Organize and reconcile Town credit cards monthly
9. Maintain accurate records, documents, and files for the Accounts Payable function
10. Manage the research and resolution of a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
11. Process transactions and perform accounting duties such as account maintenance, recording journal entries, reconciling books of accounts, assisting with the setup of new vendors, and assistance with annual 1099 reporting
12. Generate monthly, quarterly, or annual reports as needed
13. Support the accounting team in the preparation of annual budget and forecasts
14. Assist in the preparation of annual audit reports and responses
15. Implement accounts payable software and administer necessary modifications
16. Analyze workflow processes and make suggestions to increase efficiency and accuracy
17. Other duties as assigned

Core Competencies:

• • Communication
  • Excellent interpersonal and customer service skills
  • Collaboration/conflict resolution skills
  • Ability to work under pressure and adhere to deadlines
  • Good judgement
  • Professionalism and leadership
  • Attention to detail
  • Flexibility
  • Financial Aptitude

Reports to: Finance Director

Department: Administration - Finance FLSA Status: Non-Exempt/Hourly 

Direct reports to this position: N/A

Pre-Hire Requirements: This position requires successful completion of a criminal and motor vehicle record background check.

 Experience, Education, and Certifications:

• • Associates degree or higher in Accounting or Finance

  • Minimum 3 years’ experience in an accounts payable role

  • Minimum 3 years’ experience using financial/accounting software packages

  • Prior finance role in a government agency or other not-for-profit organization is preferred

Knowledge, Skill, and Ability Requirements:

1. Knowledge of Microsoft Office Suite, internet, office management, and record keeping skills required. Ability to learn Caselle financial software and other necessary systems.

2. Expert Level knowledge of Excel.

3. Ability to operate basic office equipment (fax, copier, etc.).

4. Assist with managing, developing, and implementing department programs and software.

5. High attention to detail and accuracy.

6. Excellent time management skills with a proven ability to meet deadlines.

7. Excellent understanding of accounting principles, practices, and procedures.

8. Communicate clearly and concisely, both orally and in writing, using effective confrontational and problem-solving skills.

9. Deal effectively and diplomatically with the internal and external customers and vendors.

10. Ability to use independent judgment while performing routine and non-routine tasks.

11. Ability to model Town of Eagle staff values of integrity, respect, commitment, responsibility, collaboration, and leadership.

12. Supports and champions building and sustaining a culture focused on continuous improvement.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is largely a sedentary role in an office environment; however, some filing is required and walking outdoors to perform field work as needed.

• Occasional driving for work is required.

• The employee is regularly required to use hands and arms to handle, feel, reach, type, enter data; and talk and hear.

• The employee is frequently required to sit, stand, use computer monitor and keyboard, lift files, open filing cabinets, and walk, bend, stoop, kneel, crouch, or balance.

• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, ability to adjust focus and computer monitor

• Frequently required to carry from l0lbs. up to 25lbs. such as, but not limited to, plans, paper boxes, etc.

Environment: We strive to foster a healthy environment; office conditions offer a stand-up desk option if desired.

• Primary Work Environment - Office environment with visitation to offsite offices in the town.

• Extreme Temperature - Seasonally

• Wetness, Snow, Ice and Humidity- Seasonally

• Mechanical and or Electrical Hazards - Rarely

• Exposure to Communicable Diseases - Rarely

Position Type and Expected Hours of Work: This is a part-time remote position. Normal days and hours of work will be determined by joint agreement of the candidate and the Finance Director.

Our Commitment to Diversity, Equity, and Inclusion: The Town of Eagle is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace and the broader Eagle community. We strongly encourage and seek applications from women, people of color, including multilingual and multicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions. Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.