Accounting Specialist - Accounts Payable/Receivable

Primary Function:

The Accounting Specialist – Accounts Payable/Receivable is responsible for supporting the Accounting department's day-to-day operations, with a primary focus on processing a high volume of vendor invoices and customer receivables.

Duties & Responsibilities:

• Coordinate and communicate with vendors and internal departments to ensure accurate and timely invoice processing.
• Review vendor invoices to determine their type, matching them with associated documents for approval.
• Prepare and generate accurate customer invoices on a regular basis.
• Code invoices per established procedures, including assigning account and tax codes.
• Perform verification and analysis required to process invoices accurately.
• Enter large volumes of data into accounting systems.
• File accounting documents, including a substantial number of invoices.
• Reconcile accounts as assigned, including reviewing and analyzing accounts payable aging reports.
• Maintain a work area that protects the confidentiality of all records.
• Perform additional duties as assigned.

Qualifications:

Education:

• High School Diploma or GED (required)

• Associate’s Degree in Accounting or Finance (preferred)

Experience:

• Minimum of two (2) years in accounting role (required)

• Experience with high-volume invoice processing and diverse vendor bases (preferred)

Knowledge and Skills:

• Familiarity with corporate compliance rules, regulations, policies, and procedures

• Understanding of Generally Accepted Accounting Principles (GAAP)

• Proficiency in Microsoft Office applications, especially Excel

• Strong organizational and communication skills with high attention to detail

• Ability to multitask and adapt to a fast-paced, dynamic work environment

• Commitment to safe work practices and environmental protection

• Clear and concise English communication skills (written and verbal)

• Must be authorized to work in the United States without sponsorship

Physical Requirements:

Candidate must be able to:

• Lift up to ten (10) pounds regularly
• Regularly required to sit, stand, or walk in an office environment
• Occasionally bend, reach, kneel, and stoop
• Availability to work Monday through Friday, with occasional overtime based on business needs

Work Environment:

• Indoor, climate controlled office environment within a chemical manufacturing facility

Competencies:

• Integrity/Ethics: Upholding ethical standings and confidentiality

• Critical Evaluation/Decision-Making: Analyzing data to make informed decisions

• Customer Focus: Ensuring vendor satisfaction and efficient invoice processing

• Work Standards/Quality: Delivering accurate and high-quality work

• Reliability/Dependability: Meeting deadlines and maintaining consistent performance

• Teamwork/Collaboration: Working effectively with others

• Initiative: Proactively addressing tasks and challenges

• Communication: Demonstrating clear, professional communication

• Flexibility/Adaptability: Adjusting to changing priorities